Conference Presentation Grants

ECAS students may be awarded up to $750 to attend a conference in the U.S., and up to $2500 for a conference outside the U.S. ECAS students can receive a Conference Presentation Grant only once during their time at Emory University. Eligible expenses include:

• Transportation (e.g., airfare, Uber/Lyft, car rental)
• Meals
• Housing/Lodging (e.g., hotel, Airbnb)
• Conference Registration Fees
• Supplies

• Only current ECAS undergraduate students may apply if they have not already received a Conference Presentation Grant.
• Seniors who have not yet received a Conference Presentation Grant may apply if the conference takes place before their expected graduation date. Please note that completed applications must be submitted at least seven weeks before the conference date. No awards can be disbursed to a student after they graduate.
• Applicants must have received an official acceptance to present a paper or poster or to participate in a panel discussion at a professional conference.
• Both domestic and international students enrolled in ECAS may apply.

• For the 2025-2026 Academic Year, applications will be accepted between Wednesday, August 27, 2025, and Thursday, May 28, 2026 (11:59 PM ET).
• The application will be closed from Friday, May 29, 2026, to Sunday, August 2, 2026

• Applications are reviewed on a first-come, first-served basis.
• Complete applications will be reviewed within 2–3 weeks from the time of submission. Decision notifications will be emailed to the applicant’s Emory email address.
• Awards will be processed approximately 3–4 weeks from the decision notification date. Awards will be paid directly to recipients and processed by the Pathways Center. · ECAS students are encouraged to apply for a Conference Presentation Grant before attending the proposed conference. However, if applying for reimbursement after the conference, ECAS students must submit a completed application within two weeks of the conference’s end date.
• Award recipients are required to submit a brief reflection and a photo of their experience via the Post-Conference Reflection Form no later than 2 weeks after the conference presentation date.

Your application will be reviewed for eligibility and completeness and not the merit of your research.

Award decisions are based on the following criteria:

• Meeting all eligibility requirements
• Submitting a complete application in CollegeConnect, including official documentation that your presentation has been accepted into the conference
• Providing a clear and accurate budget, along with documentation of eligible expenses, in the CollegeConnect application
• Receiving an endorsement from an Emory Faculty Mentor of your choosing
• Agreeing to complete a Post-Conference Reflection Form within 2 weeks of the conference presentation date.
• If attending a conference outside the U.S., the country in which the conference takes place must have a U.S. Department of State Travel Advisory Level of 1 or 2.

STEP 1: SUBMIT A PROPOSAL TO PRESENT AT A CONFERENCE

Talk to your faculty mentor about professional conferences in your discipline. Look online for proposal deadlines and conference dates. Follow the submission guidelines carefully and discuss your proposal with your faculty mentor.

Resource: Professional Conferences for Undergraduate Researchers 

STEP 2: CREATE YOUR BUDGET

While you are waiting to hear back from the conference about your proposal, you should prepare your budget. Gather information about the costs of conference registration, flights, hotels, meals, and other expenses. Also ask your department and faculty about sources of funding that may be available.

Resource: Budget Worksheet 

STEP 3: APPLY FOR A CONFERENCE PRESENTATION GRANT

After receiving an official notification that your presentation proposal has been accepted into the conference, you are ready to apply for a Conference Presentation Grant. Carefully read the application instructions and begin your application. You should also notify your faculty mentor that your proposal has been accepted.

Resource: Conference Grant Application Instructions

STEP 4: MAKE YOUR TRAVEL ARRANGEMENTS

If your Conference Presentation Grant application is approved, you will receive your award in 3-4 weeks. Book your flight and hotel and register for the conference. You should use this time to prepare your presentation.

STEP 5: ATTEND THE CONFERENCE AND GIVE YOUR PRESENTATION

Savor the experience. Share your work and network with other researchers. Take a photo of yourself participating at the conference or giving your presentation.

STEP 6: COMPLETE A POST-CONFERENCE REFLECTION

Within 2 weeks of your conference, submit your Post-Conference Reflection and add your presentation to your resume or CV. You will receive an automated reminder in your inbox to complete this step.

Resource: Post-Conference Reflection Form Instructions

If you have already given your conference presentation, or if your presentation has been accepted into a conference and you have already paid for your conference and travel expenses, follow the same application steps above. In the budget section of the application, you will be asked to submit supporting documentation showing the total amount(s) paid for each expense (e.g. airfare, accommodation, conference fees, etc.).

ECAS students applying for reimbursement must submit a completed application within two weeks of the conference’s end date. If awarded, ECAS students should submit a Post-Conference Reflection Form no later than 2 weeks after receiving their award.

For more information, please email ec.urp@emory.edu.

Other opportunities for students

Council on Undergraduate Research   The mission of the Council on Undergraduate Research is to support and promote high-quality mentored undergraduate research, scholarship, and creative inquiry.

https://www.cur.org/