ECAS faculty are being asked to record synchronous sessions and to share those recordings via their Canvas site with only the students enrolled in the course. This is important to ensure the accessibility of course materials to all students in these uncertain circumstances. Class recordings should not be shared beyond the class by faculty or students. When you share a cloud recording from Zoom, please make sure that “Viewers can download” is NOT selected (the default setting in Zoom is to NOT allow downloads).

To mitigate consent concerns within Emory College, please include the following language in your syllabus: Lectures and other classroom presentations presented through video conferencing and other materials posted on Canvas are for the sole purpose of educating the students enrolled in the course. The release of such information (including but not limited to directly sharing, screen capturing, or recording content) is strictly prohibited, unless the instructor states otherwise. Doing so without the permission of the instructor will be considered an Honor Code violation, and may also be a violation of state or federal law, such as the Copyright Act. All University policies remain in effect for students participating in remote education.

Emory’s Zoom cloud recordings are cleared every 6 months, so unless the faculty member (the host of the meeting) downloads and saves the recording, it will not be permanently available. Only the original host of the meeting and the Emory Zoom administrators have access to cloud recordings, and the instructor of the course retains ownership of their own intellectual property.

While faculty do not need to collect consent to record sessions, Zoom does have a mechanism to collect consent prior to attendees joining a session.