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Hiring Students

According to HR policy on student employment, a student employee is any full-time or part-time Emory student who works for Emory for pay. Students may be employed only in a temporary (employment) status. Emory students enrolled in post graduate programs will be considered for regular employment status with Emory on a case by case basis.

All student hires in the College must be submitted via HR Web Student Hire and the Pre-Start Service by the department/program’s Academic Department Administrator or Lead Staff or designated student hire representative. Access to the PeopleSoft Student Hire system is granted via Data Access Request.

Work-Study Students

Work Study students are partially funded by the federal government. During the initial recruiting process, departments should make every effort to hire work-study student employee(s) first. Use job code 9998 for work-study student hires. Students must have applied for and recieved financial aid. Work Study students are generally allowed to work up to 20 hours per week during periods of enrollment, and 40 hours per week during periods of non-enrollment.

Information and forms related to student hiring including work-study hires and rehires, payroll schedules, and work study supervisor's handbook is available at the Office of Financial Aid.

Non-Work-Study Students

Non-work study students are hired via the HR Web Student Hire system. Use job code 9900 for biweekly student employees and 9910 for monthly student employees.

Teaching Assistants

The College Office monitors teaching assistant salary charges to insure that commitment amounts are not exceeded, and to insure that the department is reimbursed for salary charges via transfer from Operations Area Office/Finance.


College HR has developed resources for supervisors to use in organizing and managing student employees. Should you need any additional assistance please contact your designated HR Associate in the Emory College Office.

It is important to emphasize confidentiality among student employees who photocopy, file, shred, deliver, or handle in any other manner student, staff, and faculty files, grades, contact information, and other documents considered confidential. We encourage supervisors to have student employees review and sign a confidentiality statement.

Please download the Confidentiality Agreement and have your student assistants read and sign it on an annual basis. Retain the signed copy in the students’ personnel record. College HR uses a Student Employee Handbook that provides information on tasks, processes, and protocol relevant for students employed in our office. We encourage departments to create their own such handbooks and resources that will help students and supervisors.