OUE Summary Report and Strategic Initiatives

The Office for Undergraduate Education (OUE) has developed a dynamic summary report that highlights key metrics and initiatives the office has developed during the 2021-22 academic year. This short report, which will be produced annually, is designed to give faculty and staff an insight into the scope, scale, and nature of work that OUE does to support both students and faculty. If you have questions or comments on the report, please email oue.dean@emory.edu.

Undergraduate Honor Code Changes and Upcoming Student Vote

The Emory College student body will vote on proposed changes to the Emory College Honor Code from April 18 to 20. The proposed Undergraduate Academic Honor Code and the Procedures of the Undergraduate Academic Honor Code would establish a common academic honor code and set of procedures for undergraduates in Emory College of Arts & Sciences, Goizueta School of Business, Nell Hodgson Woodruff School of Nursing, and Oxford College. Currently, each school administers its own honor code with varying procedures. If approved, the new Undergraduate Academic Honor Code would take effect in Emory College in the fall 2022 semester.

OUE Associate Dean Jason Ciejka and Ilakkia Anabayan, a senior in the College and co-chair of the Emory College Honor Council, are hosting an information session for students and faculty from 3:30-4:30 p.m., Tuesday, April 12. Use this link to join the session: Proposed Undergraduate Academic Honor Code Information Session. To submit questions in advance, use this form: Proposed Academic Honor Code – Question Submission.

Final Twin Memorials Focus Group This Thursday

Emory is committed to honoring and memorializing the untold experiences, stories, and contributions of enslaved individuals and their descendants who lived and worked on the university’s original campus in Oxford, Georgia. To that end, Emory’s Twin Memorials Working Group is creating a plan for twin memorials that articulate and interconnect the shared histories of the Emory and Oxford campuses.

Given the importance of staff, faculty, and student voices in shaping this project, focus groups were held this month to gather community feedback. The last focus group will be held from 3:30-5 p.m., March 31 in the Jones Room, Woodruff Library.

Please RSVP if you plan to attend. For more information about the project background, visit the Twin Memorials website. To learn more about the focus group process, see the Twin Memorials’ FAQ webpage.

Course Evaluations: Timeline for Spring 2022

Emory College’s Spring 2022 course evaluations are scheduled to be administered to students by default from Tuesday, April 19 (a week prior to the end of classes) to Wednesday, May 4 (the last day of final exams and the latest possible date for evaluation). These default dates may be modified by individual departments. As in previous terms, a response rate of 50% or higher is required for full reporting, including quantitative results.

All instructors are asked to review their individual setup (and make any customizations) via the Account→Course Evaluations menu in Canvas April 4-13. More detailed guidance on review and customization will be emailed from the system just prior to this window. Department staff also will have similar access (albeit directly via CES, the Course Evaluation System, formerly EvaluationKIT) March 21 through April 15. Questions about the system or requests for exceptional handling should be emailed to ec-courseevals@emory.edu.

ILA's LINC Symposium & Info Session April 1

All Emory College faculty are invited to attend the ILA’s HHMI LINC Initiative Symposium at 3 p.m., Thursday, April 1 in Callaway S420 to learn more about LINC courses, the LINC faculty workshop in May, and how to apply to develop a LINC course. LINC (Learning Through Inclusive Collaboration) courses seek to leverage existing independent courses by pairing faculty from different disciplines to create points of intersection, convergences, or links, between the two courses. This event will also feature presentations from past LINC participants and a reception. 

Applications for the LINC Faculty Workshop on May 12-13 are due Friday, April 15. Participation in the workshop will lead directly to faculty teaching a paired LINC course during the 2022-23 academic year. Faculty selected for the workshop will receive a $2,000 stipend. For more information, see the ILA website.

Funding Opportunities

Hightower Speaker Funds: Fall Requests

Each year, Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Spring and Summer events are currently being accepted.

The deadline to submit applications for Spring events is Friday, April 1. More information about the application process can be found on the Office of Faculty website. Applications should be submitted electronically to Dean_of_Faculty@emory.edu.

Heilbrun Distinguished Emeritus Fellows

This marks the 22nd year of competition for the Heilbrun Distinguished Emeritus Fellowship. The program will support two fellowships in the amount of $10,000 each for the 2022-23 academic year. Any faculty who have not previously received this award and have achieved emeritus status on or before September 1, 2020 are eligible to apply. Full criteria details can be found here. Applications should be sent to the email account Dean_of_Faculty@emory.edu with "Heilbrun Fellowship" in the subject line and be received by April 1, 2022.

CFDE’s Fund for Innovative Teaching (FIT) Grant Applications Due April 14

FIT Grants are seed grants for longer-term pedagogical transformations in the classroom. The key criterion is that proposals promise long-term educational effects within the Emory community. Funds support innovative undergraduate and/or graduate, and postgraduate teaching at Emory. Grants range from $500 to $5,000.

FIT Grants are open to all full-time faculty (including tenured, non-tenure track, teaching track, clinical track, and other faculty with long-term appointments) and are available for both individual faculty members and faculty working as teams. Only one proposal per project will be considered. For more information about application materials, judging criteria, and guidelines, please visit the CFDE website. Applications must be submitted via email to cfde@emory.edu by Thursday, April 14.

2022 Faculty and Staff Merit Evaluations: Upcoming Dates & Support Services

The Online Faculty Activity Report in Interfolio Faculty 180 is now available for data entry. Instructions were sent to Chairs, Directors and Lead Staff for distribution to their faculty. All Online Faculty Activity Reports in Interfolio Faculty 180 must be complete as of midnight Friday, April 29. No extension will be possible.

Chairs, directors and lead staff will receive evaluation and merit documents on Monday, April 11. The packet will include:

• Instructions for lead staff on creating faculty annual merit and performance review cases in RPT
• Instructions for chairs on accessing Faculty Evaluation forms within Interfolio RPT
• Instructions for chairs on accessing and using the ECAS Faculty Merit Tool
• Staff Evaluation instructions

CV Data Entry Support Available

The Facet group has allocated some limited staffing to assist with faculty CV data entry into Faculty 180 this spring and summer. If you are interested in securing this assistance, please send your most updated CV in Word format to the Dean_of_Faculty@emory.edu account with the subject line “CV Data Entry”. Since Faculty 180 is very date-driven, please add dates to activities where possible. This service will be first requested, first-served.

Interfolio Faculty 180 Support/Training Sessions Available

The Interfolio website for Emory provides ways to obtain support (online and otherwise), including emailing facet.help@emory.edu with any questions you may have. The College’s faculty development staff can be reached through Dean_of_Faculty@emory.edu for general questions regarding the process. The ECAS IT team is also ready and able to assist faculty as needed by emailing echelp@emory.edu.

Faculty and staff may also attend any of the events listed below via Zoom.

• Tuesday, April 12, 11 a.m-1 p.m.
• Wednesday, April 13, 1-2 p.m.

• Wednesday, April 20, 11 a.m.-12 p.m.
• Thursday, April 21, 1-2 p.m.

• Thursday, March 31, 10 a.m.-12 p.m.
• Monday, April 11, 10 a.m.-12 p.m.
• Thursday, April 14, 10 a.m.-12 p.m.
• Thursday, April 21, 10 a.m.-12 p.m.
• Monday, April 25, 10 a.m.-12 p.m.
• Thursday, April 28, 10 a.m.-12 p.m.

FINAL Call: Pre-Tenure/Tenure Review Process

The 2022-2023 pre-tenure and tenure review processes begin soon. The Office of Faculty is contacting chairs about faculty who are scheduled for review during the upcoming academic year. Chairs should email dean_of_faculty@emory.edu by Friday, April 1 with the names of any additional faculty from their departments who will be completing a pre-tenure or tenure review during 2022-2023. More information is available here.

Commencement Info for Faculty Parents: April 1 Deadline

Full-time Emory University faculty members are invited to accompany their children on stage during the Emory College Diploma Ceremony, which will take place on the Quadrangle from about 10:15 a.m. to 1p.m. on Monday, May 9.

If you wish to participate in the ceremony with your graduate, please complete this form by Friday, April 1. Faculty parent participants must wear regalia. If you have questions about regalia or if you missed the rental deadline, please contact Heather LaFleur (hlafleu@emory.edu) in the Emory Bookstore. There will be a ceremony walk-through on Friday, May 6. Details will be shared with parents.

Questions? Please contact Van Tong, Emory College Commencement Coordinator, directly via email (vtong3@emory.edu) or phone, 404-727-1156.

Upcoming Events

First Fridays @ 4 on April 1

Emory College and the James Weldon Johnson Institute present the next “First Fridays at 4: Emory Faculty Scholarship on Race,” at 4 p.m., Friday, April 1. You can register for the Zoom event here. The series features the groundbreaking scholarship of Emory College faculty on a wide variety of topics related to the study of race, difference, and social justice. April’s speaker will be Tiphanie Yanique, associate professor of English and Creative Writing. She will discuss the topic “Literature of Liminal America: Virgin Islands Literature and Expanding the Borders of US Identity.”

Yanique will read from her book “Monster in the Middle” followed by a conversation with Michelle Gordon, senior lecturer in the Department of African American Studies, on the relationship between American literature and Caribbean literature and how literature of the US Virgin Islands sits between and on the outside of both.

NEW DATE: BIPOC Faculty Town Hall

The Anti-Racism and Social Justice Committee of the Emory College Faculty Senate invites all self-identified Emory College BIPOC faculty (Black, Indigenous, People of Color) to a Zoom Town Hall 4-5:30 p.m., Friday, April 8. (Zoom link is here. Passcode is 365212).

The event has been rescheduled due to a conflict. The purpose of the Town Hall is to respond to the faculty portion of the university’s “Diversity, Equity, and Inclusion Strategic Planning Report.” Here is the full report. To promote open and honest discussion, this event is not intended for administrators above the rank of Chair. Faculty recommendations can be found on pages 7 and 8.

The ARSJ Committee will prepare implementation recommendations for the College Faculty Senate to vote on early next fall, which will then be shared with the administration. If you are a self-identified BIPOC faculty member and cannot make it to the Town Hall, please fill out this anonymous survey.

Online Leadership Social for Staff April 18

All College staff are invited to a virtual Leadership Social to engage with President Greg Fenves and members of the university leadership team from noon-1 p.m. Monday, April 18. To register, click here.

Move More Challenge: Registration Still Open

There is still time to Join the 2022 Move More Challenge. Participants can potentially earn Emory medical plan incentives. The Challenge takes place through Sunday, April 24 and registration is open. Learn more and register at www.emory.edu/MoveMore.

Save the Dates!

• College Staff Consortium Staff Picnic, Tuesday, May 17, 11:30 a.m. – 1 p.m.
• College Staff Service Award Ceremony, Thursday, August 18, 10 – 11 a.m.

COVID-19 Reminders

All faculty and staff are strongly encouraged to take regular advantage of the free and available COVID-19 screening tests offered Monday-Friday at various locations around campus. For more information and to schedule a test, see the Emory Forward website.

Employees who are symptomatic, exposed, or infected with COVID-19 should follow the revised self-service instructions on Emory Forward's What Do I Do If page for guidance on reporting and contact tracing. Instructors should consult with their department chairs if they need to move a class online or have someone cover their course.

Should a student disclose that they have received a positive COVID-19 test result, or that they are currently in isolation or quarantine, please continue to follow the steps as outlined in the Guidance for Instructors Teaching In-Person with Students in Isolation or Quarantine. This is an important step in ensuring academic continuity and support for the student.