March 16, 2022 Volume 6 Issue 16

Attend a Twin Memorials Focus Group This Month

Emory is committed to honoring and memorializing the untold experiences, stories, and contributions of enslaved individuals and their descendants who lived and worked on the university’s original campus in Oxford, Georgia. To that end, Emory’s Twin Memorials Working Group is creating a plan for twin memorials that articulate and interconnect the shared histories of the Emory and Oxford campuses. Given the importance of staff, faculty, and student voices in shaping this project, focus groups will be held this month to gather community feedback.

A focus group will be held specifically for faculty from 2-3 p.m., Thursday, March 17, in the Jones Room of the Woodruff Library. Additional sessions for faculty and staff include:

  • Virtual Focus Group: 6-7:30 p.m., Thursday, March 24. Zoom link provided upon registration
  • Staff, Faculty, and Student Focus Group: 3:30-5 p.m., Thursday, March 31, Woodruff Library, Jones Room

Please RSVP if you plan to attend these events. For more information about the project background, visit the Twin Memorials website. To learn more about the focus group process, see the Twin Memorials’ FAQ webpage.

Emory Arts and Social Justice Fellowship Applications Open

The Emory Arts and Social Justice Fellowship has extended the deadline for faculty applications for the 2022-2023 school year. Participating faculty members work together with partnered ASJ artist fellows to design a creative project that reflects on racial or other inequities, and to embed their project into one of the faculty member’s existing courses. Applications are due by 11:59 p.m. EST, Tuesday, March 22. Interviews will be conducted April 21, 22, and 25 with final notifications announced April 29. Visit the Arts and Social Justice Fellows Program website’s faculty FAQ for more information.

Course Evaluations: Timeline for Spring 2022

Emory College’s Spring 2022 course evaluations are scheduled to be administered to students by default from Tuesday, April 19 (a week prior to the end of classes) to Wednesday, May 4 (the last day of final exams and the latest possible date for evaluation). These default dates may be modified by individual departments. As in previous terms, a response rate of 50% or higher is required for full reporting, including quantitative results.

All instructors are asked to review their individual setup (and make any customizations) via the Account→Course Evaluations menu in Canvas April 4-13. More detailed guidance on review and customization will be emailed from the system just prior to this window. Department staff also will have similar access (albeit directly via CES, the Course Evaluation System, formerly EvaluationKIT) March 21 through April 15. Questions about the system or requests for exceptional handling should be emailed to

ILA's LINC Symposium & Info Session April 1

All Emory College faculty are invited to attend the ILA’s HHMI LINC Initiative Symposium at 3 p.m., Thursday, April 1 in Callaway S420 to learn more about LINC courses, the LINC faculty workshop in May, and how to apply to develop a LINC course. LINC (Learning Through Inclusive Collaboration) courses seek to leverage existing independent courses by pairing faculty from different disciplines to create points of intersection, convergences, or links, between the two courses. This event will also feature presentations from past LINC participants and a reception.

Applications for the LINC Faculty Workshop on May 12-13 are due Friday, April 15. Participation in the workshop will lead directly to faculty teaching a paired LINC course during the 2022-23 academic year. Faculty selected for the workshop will receive a $2,000 stipend. For more information, see the ILA website.

Funding Opportunities

Hightower Speaker Funds: Fall Requests Due April 1

Each year, Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Spring and Summer events are currently being accepted.

The deadline to submit applications for Spring events is Friday, April 1. More information about the application process can be found on the Office of Faculty website. Applications should be submitted electronically to

Apply for Pedagogy Mini-grants for Fall 2022

Emory College offers mini-grants to support Emory College faculty teaching, and is now accepting requests for Fall 2022. A mini-grant should be used for an activity directly related to a class you are teaching during the semester. Anyone currently teaching in Emory College is eligible, including tenure-track faculty, lecture-track, adjunct faculty, visiting faculty and graduate students. The request can be up to $350. The link to request funds is Qualtrics Survey | Qualtrics Experience Management.

CFDE Workshop: Community Engaged Learning Grants

Join Vialla Hartfield-Méndez (CFDE Director of Engaged Learning) and Jareka Dellenbaugh-Dempsey (Graduate Assistant for Engaged Learning) at 4 p.m., Thursday, March 31, on Zoom for an informational session on community engaged courses and tips on how to craft an application for the Community Engaged Learning Grant. Previous grant recipients Rose Deighton (Fox Center Post-Doc in Public Humanities) and Leila Rieder (Assistant Professor of Biology) will present on their past and current successes with community engaged courses in the humanities and hard sciences, and there will be time for Q&A. This event is open to faculty, graduate students, and postdocs. For more information and to register, please visit this link.

Heilbrun Distinguished Emeritus Fellows: Applications Due April 1

This marks the 22nd year of competition for the Heilbrun Distinguished Emeritus Fellowship. The program will support two fellowships in the amount of $10,000 each for the 2022-23 academic year. Any faculty who have not previously received this award and have achieved emeritus status on or before September 1, 2020 are eligible to apply. Full criteria details can be found here. Applications should be sent to the email account with "Heilbrun Fellowship" in the subject line and be received by April 1, 2022.

International Research Grant Application Deadline Extended

Emory’s Halle Institute for Global Research and the University of St Andrews seek applications for their Collaborative Research Grant, which is designed to broadly foster international research. The deadline for this grant has been extended to Thursday, April 21. For more information, please visit the Halle Insititute.

2022 Faculty and Staff Merit Evaluations: Upcoming Dates

The Online Faculty Activity Report in Interfolio Faculty 180 is now available for data entry.

Instructions will be sent this week to Chairs, Directors and Lead Staff for distribution to their faculty. All Online Faculty Activity Reports in Interfolio Faculty 180 must be complete as of midnight Friday, April 29. No extension will be possible.

Chairs, directors and lead staff will receive evaluation and merit documents on Monday, April 11. The packet will include:

  • Instructions for lead staff on creating faculty annual merit and performance review cases in RPT
  • Instructions for chairs on accessing Faculty Evaluation forms within Interfolio RPT
  • Instructions for chairs on accessing and using the ECAS Faculty Merit Tool
  • Staff Evaluation instructions

Reminder: Pre-Tenure/Tenure Review Process

The 2022-2023 pre-tenure and tenure review processes begin soon. The Office of Faculty is contacting chairs about faculty who are scheduled for review during the upcoming academic year. Chairs should email by Friday, April 1 with the names of any additional faculty from their departments who will be completing a pre-tenure or tenure review during 2022-2023. More information is available here.

Commencement Info for Faculty Parents

Full-time Emory University faculty members are invited to accompany their children on stage during the Emory College Diploma Ceremony, which will take place on the Quadrangle from about 10:15 a.m. to 1p.m. on Monday, May 9.

If you wish to participate in the ceremony with your graduate, please complete this form by Friday, April 1. Faculty parent participants must wear regalia. If you have questions about regalia or if you missed the rental deadline, please contact Heather LaFleur ( in the Emory Bookstore. There will be a ceremony walk-through on Friday, May 6. Details will be shared with parents.

Questions? Please contact Van Tong, Emory College Commencement Coordinator, directly via email ( or phone, 404-727-1156.

Teaching Accommodations

If you are a faculty member who needs to request an accommodation to move from in-person teaching to online teaching for a short period of time (two weeks or under), Emory College’s policy allows you to do so in consultation with your chair. This policy shall remain in effect for the remainder of the Spring 2022 semester.

If you need an accommodation to move from in-person teaching to online teaching due to reasons related to your own personal health and for a period of time longer than two weeks, please fill out the “Employee Accommodation Request Form” available through the Department of Accessibility Services | Information for Employees.

If you would like a consultation ahead of registering with the DAS, you may contact

COVID-19 Reminders

All faculty and staff are strongly encouraged to take regular advantage of the free and available COVID-19 screening tests offered Monday-Friday at various locations around campus. For more information and to schedule a test, see the Emory Forward website.

Employees who are symptomatic, exposed, or infected with COVID-19 should follow the revised self-service instructions on Emory Forward's What Do I Do If page for guidance on reporting and contact tracing. Instructors should consult with their department chairs if they need to move a class online or have someone cover their course.

Should a student disclose that they have received a positive COVID-19 test result, or that they are currently in isolation or quarantine, please continue to follow the steps as outlined in the Guidance for Instructors Teaching In-Person with Students in Isolation or Quarantine. This is an important step in ensuring academic continuity and support for the student.

Reminder: International Travel Protocols Update

International travel for fully vaccinated faculty for the purposes of research, scholarship, training, professional development, or university business activities must be approved by the Dean of Faculty. Travelers are required to sign a vaccination attestation and risk acknowledgment form, which can be requested by contacting

Faculty not fully vaccinated for COVID-19 require approval through the ETSC. Visit the Office of Global Strategy and Initiatives website for ETSC permission request instructions.

FSAP Services Available for Emotional/Mental Health

Need help with setting intentions for self-care, coping, or your general emotional/mental health? Reach out to the Faculty Staff Assistance Program at 404-727-WELL (9355) or for free coaching, counseling, or a well-being check-in consultation, or join one of FSAP’s weekly/monthly offerings. Currently all services are held virtually via Zoom.

Upcoming Meetings

BIPOC Faculty Town Hall

The Anti-Racism and Social Justice Committee of the Emory College Faculty Senate invites all self-identified Emory College BIPOC faculty (Black, Indigenous, People of Color) to a Zoom Town Hall 4-5:30 p.m., Friday, April 1. (Zoom link is here. Passcode is 365212). The purpose of the Town Hall is to respond to the faculty portion of the university’s “Diversity, Equity, and Inclusion Strategic Planning Report.” Here is the full report. Faculty recommendations can be found on pages 7 and 8.

The ARSJ Committee will prepare implementation recommendations for the College Faculty Senate to vote on early next fall, which will then be shared with the administration. If you are a self-identified BIPOC faculty member and cannot make it to the Town Hall, please fill out this anonymous survey.