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Frequently Asked Questions

Where can I find my FY17 Operating Budget?

All Department and Program Operating Budgets are loaded in BlackBoard. Click Blackboard and login.

What if I don't have access to the ECAS budget information in Box? Who do I contact?

You should contact the Account Support Manager assigned to your department.

Oh no! My Operating Budget has a deficit!

Your Account Support Manager will contact you to discuss your account. The deficit must be resolved before fiscal year end.

Can I carry-forward a deficit in a non-sponsored project account from fiscal year to fiscal year?

Carry-forwards of deficit balances from fiscal year-to-fiscal year are deemed unallowable. Please work with your Account Support Manager to clear deficits in a timely manner.

What am I responsible for when reviewing my Operating Budget?

Departments and programs are responsible for everything except Faculty and Staff Salaries (plus associated fringe).

The Dean's Office approved additional funds for my department. Who do I contact to make sure the funds have been transferred?

You should contact the Account Support Manager assigned to your department.

Who do I contact if I have questions about my operating account and non-sponsored projects?

You should contact the Account Support Manager assigned to your department.

What is the turn-around time for the Finance Team to review transactions?

The typical turn-around time is 3 business days.

I placed a rush order for lab supplies that are crucial to my research. The order needs to be approved within 24 hours. How do I ensure that review and approval of the purchase requisition (PR) is not delayed?

You should contact your Account Support Manager immediately via email to inform them of the pending order. By taking this action, the Finance team will be fully aware of the pending PR and there will be no delays.

I would like to create a new SmartKey/Project for my department. What do I need to do?

HELP! I need to process a deposit for my department.

We have you covered! You can find the instructions to process deposits here: Department Deposit Process

I need access to Compass, EBI, and Emory Express. What is the process to gain access?

First, you must complete the required forms and obtain the appropriate departmental signatures. The completed forms should then be emailed directly to your Account Support Manager for review. Once their review is complete, the CBO (or designed) will approve the form. The fully signed form will be returned to the initiator to submit to the appropriate team (Compass, EBI, Emory Express, etc).

What is the best method to pay for something?

The Dean of Faculty approved Hightower Funds in support of my event. How do I request reimbursement?

The process is pretty simple. There are three things that the departments must do and provide:

  1. Charge the expense to your operating account (E&G).
  2. Forward flyer(s) from the event, indicating that the Hightower Fund sponsored or co-sponsored the lecture. The Hightower Family asks that the name of the speaker(s), title of the lecture(s), and the Lecturer's home institution be included on the flyer.
  3. Forward a copy of the AllTrans report showing where and when the expense posted.

This information should be forwarded directly to Shondra Powell. Once all relevant information has been received from the department or program requesting reimbursement, the expenses will be transferred from the department or program account and to the Hightower account. Additional information can be found here: Hightower Funds

The Dean of Faculty approved Subvention Funds in support of my book. How do I request reimbursement?

The College and Laney Graduate School (LGS) typically work together to help support the funding for book publishing. Note that LGS does not fund the College’s department operating accounts. Therefore, please following these guidelines:

  1. Charge the expense to your department’s smartkey (non-operating).
  2. Forward a copy of the AllTrans report showing where and when the expense posted.

This information should be forwarded directly to Shondra Powell. Once all relevant information has been received from the department or program requesting reimbursement, the expenses will be transferred from the department or program account.

The department must contact LGS directly to request the LGS portion of the funding. The LGS contacts are Geri Thomas (geri.thomas@emory.edu) and Paul Byrnes (paul.byrnes@emory.edu).

Does the Emory University Finance Office have frequently asked questions?

They sure do! Click Emory University Finance FAQs