April 14, 2020 Volume 4 Issue 14

Today's Issue

Today’s issue of the Faculty Focus includes new information on assessment resources, next week’s Virtual Undergraduate Research Symposium, and course evaluations, as well as a call for side-car course applications, faculty videos, and Faculty 180 reporting deadlines. The next issue of the Faculty Focus will be sent Tuesday, April 21. In the meantime, visit the Emory College Remote website for updates and resources.

Remote Teaching Resources

Canvas Assessment Webinar

LITS and the Emory College remote teaching team will host a webinar on Canvas Quizzes for Remote Assessment from 11 a.m.-Noon, Wednesday, April 15. To register, visit the LITS training calendar.

Proctoring Exams

The Center for Faculty Development and Excellence, the Canvas team, and Emory College Honor Council recently hosted a webinar on Remote Proctoring with Zoom and Respondus Monitor. You may access a recording of the webinar on the Remote Teaching site as well as additional guidelines about final exams and proctoring.

Report Zoombombing

If you are hosting a Zoom call with an Emory-sponsored Zoom account and the call gets Zoombombed, please report the incident to the Emory Police Department by calling 404.727.6111 (TDD/TTY 404.320.1024) or by reporting the incident via LiveSafe.

CFDE Faculty Support Workshops

The Center for Faculty Development and Excellence is offering several online workshops and webinars for faculty, including:

Maintaining Community and Connections Online
10 a.m., Every Friday

At the end of every week of remote teaching, CFDE and the Emory Libraries will provide a space to hear how things went in your class, share strategies, resources, and ideas for building community in a remote teaching environment. Join us on Zoom.

Faculty Balancing Student Support and Personal Stress
2 p.m. - 3 p.m., Thursday, April 16

The session will offer important self-care strategies and academic resources available to assist faculty with managing pressures that come from their students, departments, and individual expectations. For more information and to register to receive Zoom information, visit this link.

For more information on all of these programs plus additional new resources for faculty during the COVID-19 pandemic, visit the CFDE website.

Spring 2020 Course Evaluations

The College will administer online course evaluations this semester as it has in recent terms via EvaluationKIT, with customization access for faculty (via Canvas) open through Wednesday, April 15, and for department staff (via EvaluationKIT) through Friday, April 17. Most evaluations will take place on April 20-29.

Evaluations for this semester will be primarily used for pedagogical purposes and to provide some insight into the altered landscape of our academic activities.

The Spring 2020 responses gathered will remain archived in the system; however, they will NOT be incorporated into T&P dossiers, unless specifically desired by the individual instructor. No instructor or faculty member should worry that the obvious contingencies of this term will affect their records.

Please send any questions you have regarding course evaluations to ec-courseevals@emory.edu. If you missed last week’s EvaluationKIT Basic Training session, you can access the recorded sessions.

Virtual Undergraduate Research Symposium

Undergraduate Research Programs will host a virtual symposium during the week of April 20 utilizing Emory’s Learning Management System (LMS), Canvas, and VoiceThread software. The deadline for faculty and staff who would like to participate is Friday, April 17. Register online here.

Once registered, participants will be enrolled in the URP symposium Canvas course to engage with the student presentations. The symposium will be asynchronous in nature, and participants can access the course at any time and any day starting on Monday, April 20. Email questions about the URP virtual symposium to ec.sire@emory.edu.

Emory Writing Center Remote Support

The Emory Writing Center is open for remote tutoring. Undergraduate tutors and graduate fellows are eager to connect with and support their fellow students. Students can learn more and make appointments via the Writing Center website.

Students will continue to make appointments via our regular appointment system and then talk with their tutors and share documents via Zoom. The center is working to make this process as simple and as close to in-person appointments as possible.

Please note that students now need to make appointments at least five hours in advance to accommodate remote staff. All of the distance tutoring policies are available on the Writing Center website.

COVID-19 Emory Research Ramp-down Reminder

The COVID-19 research ramp-down continues and isolation plans on file with Emory College need to continue to be followed. This includes faculty, staff, postdocs, and students. If exceptions to lab access are essential, they may be addressed to Ron Calabrese, biolrc@emory.edu, for review; in no case should unauthorized access by any person to an Emory College lab occur without this prior review.

Reminder: Academic Action Requests for Students

Students now have various academic action request options as they complete their coursework this semester.

Students can make the following changes:

  • Option 1: Satisfactory/Unsatisfactory grading basis (in OPUS)
  • Option 2: Course Withdrawal (through online petition form)

As the semester continues, students will be able to request incompletes or other academic actions to respond to difficulties related to the Covid-19 crisis.

Note: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Grading for this semester is a point of extreme anxiety for many students this semester. Please encourage students considering their options to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may email oue.facultysupport@emory.edu for additional guidance.

Full details are available on the Emory College Remote site. An FAQ for students also is available.

Stay Connected

Faculty Videos

Emory College faculty are invited to submit brief 20-30 second videos to share compassionate and encouraging messages to students and the greater College community as we enter the final weeks of the semester.

Faculty interested in participating should contact College communications director Beverly Clark, beverly.clark@emory.edu, for guidelines and an invitation to the Box folder to upload videos. Videos, which should be submitted by April 19, will be shared across the College’s social media channels. Many thanks to the faculty who have already participated in this effort.

Emory College Social Media

Social media is providing an important tool for staying connected with our students and each other. If you or your department is active on Facebook, Twitter or Instagram, please be sure to follow @emorycollege on your posts. Please share, comment and like our posts as well to help build and support our virtual college community. Email April Hunt, april.hunt@emory.edu, with any questions.

The College Communications team also welcomes your ideas for stories or virtual events. Please email College communications director Beverly Clark, beverly.clark@emory.edu.

Be Part of the Multifaith Baccalaureate Service for the Class of 2020

Each year, Religious Life celebrates graduating seniors and sends them into the world with blessings from the Multifaith Baccalaureate Ceremony. Although that cannot happen in the usual way this year, Religious Life is seeking to create a Baccalaureate video production that celebrates the Emory Class of 2020, and College faculty and staff are invited to participate.

Words of Congratulations: Please submit a brief, 10-second video message or 20-word written message of congratulations to the senior class. These do not need to be professionally produced – an informal message from home on your laptop or phone is fine. The deadline to submit videos is Friday, April 17.

The finalized video will be broadcast through Emory communications channels on Friday, May 8. To learn how you can submit a video or written message to be a part of the final production, please see the full message here or email religiouslife@emory.edu.

Wellness Resources

For faculty and staff who may need emotional support, the Faculty Staff Assistance Program (FSAP) offers free and confidential services to help promote emotional, behavioral, and organizational health.

FSAP now offers tele-mental health services through telephonic and video-conferencing sessions and consultations. Videoconferencing services are conducted through a HIPAA-compliant Zoom platform. To learn more about the emotional support services offered by FSAP or to find help for you or a family member, contact FSAP at 404-727-WELL (9355), efsap@emory.edu, or www.fsap.emory.edu.

For more information about working through the COVID-19 pandemic, Emory Human Resources has launched a dedicated website offering guidance, support, and tips for the unique challenges we now face. Resources include:

In Other News: Call for side-car courses, faculty reporting deadline extension, Hathi Trust resources

ILA Invites Proposals for "Side-Car" Courses

The Institute for the Liberal Arts invites applications from Emory College faculty members interested in developing a side-car course as part of a team that includes a faculty member in another department or discipline and two undergraduate IDEAS fellows. A side-car course brings together two courses (and instructors) that overlap, either through methodologies or topics, to create a short, one-hour, interdisciplinary course that runs simultaneously with its two sponsoring courses.

Each faculty member in the team receives a $1,000 stipend. No more than six side-car courses will be funded in Fall 2020. Contact Kim Loudermilk, klouder@emory.edu for more information about the program. Contact Emma Ellingson, emalise.ellingson@emory.edu, about the application process. Applications are due April 24.

Research Resources: Hathi Trust Emergency Temporary Access Service

Emory now has access to the HathiTrust Emergency Temporary Access Service (ETAS). Emory University faculty, students, and staff who log in to HathiTrust will be able to access online versions of in-copyright titles which are also in our print collections. You need to log into HathiTrust as an Emory user at https://www.hathitrust.org/.

Faculty 180: Reporting Deadline Now June 1

This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and completed by all regular faculty by the extended deadline on Monday, June 1.

Faculty 180 Training Sessions

Your department chair may have already arranged for a department-specific session but there are also general training sessions available through Zoom. The next session will take place from 2 – 4 p.m., Monday, April 20. These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Reminder: Charges Related to COVID-19

Reminder: College departments and programs may incur extraordinary expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

University Updates

Refer to the University’s COVID-19 Website for the latest University-wide updates, including useful information and resources specifically for faculty, staff, and students.

Quick Contacts List

Student Advising: oue.advising@emory.edu

Faculty: oue.facultysupport@emory.edu

Tech Support: echelp@emory.edu

Parents: family@emory.edu

Housing: housing@emory.edu

Dining: dining@emory.edu

Admissions: apply@emory.edu

International students: isss@emory.edu

Remote teaching: http://college.emory.edu/oisp/remoteteaching/index.html