November 12, 2019 Volume 4 Issue 4

Online Course Evaluations

Fall 2019 online course evaluations in Emory College will launch soon and preparations are underway. The College moved to online course evaluations for undergraduate classes in Fall 2018 using EvaluationKIT, a commercial cloud-based system accessed through Canvas.

Over the next two weeks, department administrators and faculty will have access to EvaluationKIT to configure specific deployment windows for individual course evaluations as well as custom questions. Below are important Fall 2019 deadlines for department staff administrators and instructors. If you have any questions about the process, please email Additional resources are available on the EmoryUP website.

Configuration access granted to instructors: Wednesday, Nov. 13 –Wednesday, Nov. 20

Instructors will be able to configure their own evaluations (deployment times/dates, custom questions, extra credit) during this period. Department admins are given a longer (but overlapping) access window in order to allow them to review any modifications made by their instructors.

Configuration lock-down: Friday, Nov. 22

All configuration access to department admins will be closed on this date. Any further last-minute change requests will be fielded and reviewed by College office staff. This will allow us to verify the configuration and perform any final fixes (e.g. erroneous cross-listings) wherever possible. NOTE: instructors and/or department admins looking to schedule evaluation deployments earlier than this date MUST configure those deployments ahead of time.

Default Deployment Window: Monday, Dec. 2 – Wednesday, Dec. 11

All evaluations will be open for submission during this time unless an instructor or admin has made changes to deployment times. During this period, faculty are encouraged to continue to set aside time in final class meetings for course evaluations.

Latest possible evaluation date: Friday, Dec. 20

All evaluations will be closed to further submissions at 11:59 p.m. on this date.

Faculty Development Opportunities

Alan Alda Center for Communicating Science Workshop Offered Spring 2020

The Center for Faculty Development and Excellence, Emory College, and the Nell Hodgson Woodruff School of Nursing will host the Alan Alda Center for Communicating Science for a two-day, on-campus workshop for Emory faculty in STEM and other science fields on May 13-14, 2020. The Alan Alda Center at Stony Brook University advances science and medicine through training in clear and vivid communication.

Emory faculty university-wide in the natural sciences, social sciences, technology, engineering, and mathematics are encouraged to apply. Applications are due Friday, Jan. 31, 2020.

On day one of this two-day workshop, Alda Center instructors will guide participants through improvisation exercises to help them become more aware of connecting and engaging with various audiences. Participants will notice a transformation in the way they approach communication, relating to others in a more empathic way.

The second day of training will allow participants time to reflect upon lessons learned from improvisation exercises and begin to apply new skills to refine and practice presenting their work in a new and more engaging way.

For more information and to apply, visit the CFDE website or contact Allison Adams,, CFDE associate director for research and scholarly writing.

New Faculty Orientation and Luncheon Session

The next orientation and lunch session for new faculty will take place this Friday, Nov. 15 from 11:30 a.m.-1 p.m. in Convocation Hall 204 on "Research and Grants", with representatives from research administration, Foundation Relations, alumni, and communications.

The last orientation session for fall semester will focus on Emory Library Resources and takes place from 11:30 a.m.- 1p.m., Friday, Dec. 6 in the Rose Library on level 10 of the Woodruff Library.

Additional monthly luncheons will be held for new faculty spring semester and will continue to feature speakers from key areas of the University and College. The full schedule for all faculty meetings can be found on the Office of Faculty website.

Orientation Session for Department Chairs: Faculty Appointment Negotiations

The Emory College administration will host a final fall semester orientation session for department chairs and program directors on "Faculty Appointment Negotiations" from 8:30-9:30 a.m., Friday, Dec. 6 in PAIS 225. The full schedule for all faculty meetings can be found on the Office of Faculty website.

Faculty Funding Opportunities

Winship Awards available for Senior Lecturers and Professors of Pedagogy

Emory College is pleased to announce a competition for the Winship Awards for Senior Lecturers and Professors of Pedagogy.

The Winship Awards, typically one or two per academic year, will provide a one-semester leave (i.e. a release from both teaching and service) and a $1,500 budget for professional expenses during the year of the award. Winners of the Winship Awards for Senior Lecturers may take their leaves during either semester of the academic year 2020-2021.

More information about the application process is available on the Office of Faculty website. The deadline for applications is 5 p.m., Friday, Dec. 6.

Hightower Speaker Funds Available

Each year Emory College receives funds from the Hightower Endowment to bring outstanding visiting lecturers to Emory. The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers.

Applications for Spring 2020 and Summer 2020 events are currently being accepted. The deadline to submit applications is Friday, Nov.15. Applications should be submitted electronically to More information about the application process and the application can be found on the Office of Faculty website.

CFDE Engaged Learning Grants Available

The Center for Faculty Development and Excellence (CFDE) announces the availability of the Community-Engaged Learning and University-Partner Learning Community Grants. Application deadline is Friday, November 22.

Anyone currently teaching at Emory is eligible, including graduate students, adjunct faculty, visiting faculty, lecturers, or tenure track faculty. Grants may be used to support activities related to well structured community-engaged and university partner learning experiences in courses or academic programs.

Community-Engaged Learning Grants cover amounts up to $1,500 and are intended to support both new or ongoing opportunities for faculty to incorporate community engaged learning (service-learning) into their courses or programs. For more information and access to the application, visit the CFDE website.

University Research Committee Call for Proposals

The University Research Committee (URC), a standing committee of the Faculty Council, awards small research grants to full-time faculty of Emory University. The program is intended to support research and creative projects of faculty in fields for which there is little or no external funding or to explore new areas of research that are likely to attract outside support.

The URC is currently accepting grant proposals for the 2020-2021 academic year. The URC Grant Proposal Online Portal will remain open through January 7, 2020. All regular, full-time faculty of Emory College, Oxford College, and Emory University are welcome to submit a proposal. Each applicant may submit one application selected from one of the following categories:

  • Arts: Visual and Performing
  • Biological and Health Sciences
  • Humanities
  • Interdisciplinary
  • Mathematics and Natural Sciences
  • Social Sciences

Each category, with the exception of Interdisciplinary, grants a maximum of $30,000 per award. The maximum Interdisciplinary award of $40,000 requires two or more Principal Investigators (refer to Application FAQs for details). To learn more about eligibility and to access the online application, please visit the URC website.

Office for Undergraduate Education: Updates & Deadlines

OUE Proctored Final Exams

The Office for Undergraduate Education will proctor final exams for students who are unable to take their exam at the regularly scheduled time. To reserve an exam time, instructors can submit a request through the Proctored Final Exams form on the Office for Undergraduate Education website. Reservations, exams and proctor instructions must be submitted at least 48 hours prior to the exam. Please work with the Office of Accessibility Services for students who have accommodations.

Three Exams in One Calendar Day

Students who have three final exams scheduled on one calendar day are eligible to request that one of these exams be moved, with the approval of the faculty member responsible for the affected exam. Students should complete the ‘Three Exams in One Calendar Day’ form and have this certified by the Office for Undergraduate Education. Should students approach you without this paperwork, please direct them to the Resources A to Z section of the OUE website under the Classes category to access the form and instructions on use.

Grade Deadlines

Final grades for Fall 2019 degree candidates are due on Friday, December 20 at noon. All remaining grades are due on Monday, December 23.

Final Exam Policy Reminder

Emory College policy prohibits faculty from moving final exams or giving exams during the final week of class or on the reading day. Details of the policy can be found in the Course Catalog. Contact Dean Jason Ciejka,, with questions.

Honor Council Workshop on Contract Cheating

The Emory College Honor Council will be hosting a workshop about contract cheating at 4 p.m., Tuesday, November 19 in White Hall 200. The workshop will introduce participants to the industry of contract cheating and then explore various examples and methods of prevention and detection. Space is limited for this event, so please RSVP. Light refreshments will be provided. Contact with questions.

Space Audit Starts this Month

In anticipation of an update to Emory College’s strategic space plan, College Facilities will conduct a comprehensive space audit starting November 18. College Facilities will send a list to each department's lead administrator itemizing your University space database location and requesting verification. Once you receive this list, please contact Kojo Gyan,, if you have any questions.

2019-2020 Holiday Schedule

Emory University will officially be closed Tuesday, Dec. 24 – Tuesday, Jan. 1 through official university holidays and winter break days. In keeping with College practice, department chairs and other lead administrators may decide whether it is reasonable to also close their departments Monday, December 23. However, as a reminder, Dec. 23 is the due date for faculty to submit fall 2019 grades.

If you decide to close your department, it is expected that someone from your department will check departmental messages — phone and e-mail — at least daily, so that anyone trying to reach your department can receive timely assistance.

Should you decide to close your department, each member of your staff must either take vacation leave, or work from home, meaning, in particular, that they must be accessible, and responsive to any appropriate requests. Anyone who will not be available must take vacation time Monday, Dec. 23. If you have questions about this practice contact Laura Papotto,, for assistance.

Upcoming Meetings

Nov 13, 4:00 - 5:30 PM Faculty Senate Meeting

Location: Jones Room, Woodruff Library

Nov 15, 11:30 AM - 1:00 PM New Faculty Orientation and Luncheon: Research and Grants

Leaders: Ron Calabrese, Kristin Anderson, Beverly Clark, Kate Lawlor, Chryssi Laguines, Tiffany Worboy

Dec 4, 4:00 - 5:30 PM Faculty Senate Meeting

Location: Jones Room, Woodruff Library

Dec 6, 8:30 - 9:30 AM Chairs and Directors Orientation: Faculty Appointment Negotiations (NEW)

Location: PAIS 225

Leader: Carla Freeman

Dec 9, 4:00 - 5:30 PM Department Chairs Meeting

Location: Carlos Museum, Ackerman Hall (3rd Floor)

Dec 16, 2:00 - 3:30 PM Lead Staff Department Operations Meeting

Location: TBD