Online Course Evaluations: Deadlines and Resources

Emory College will continue to conduct online course evaluations this semester via EvaluationKIT, an application fully integrated within Canvas. With the exception of some department-level evaluations, no paper course evaluations will be used.

Any questions, concerns, or requests for additional training sessions should be sent to ec-courseevals@emory.edu.

Important Dates

• Online course evaluations will launch at 8 a.m. Monday, April 22 and will close at 11:59 p.m. Tuesday, April 30.
• Modifications Available: If instructors want to narrow the window for course evaluation submissions for their individual sections, or add additional questions to the standard course evaluation, they should work with their department administrators this week. Faculty and staff should send any modification requests after April 13 to Lane DeNicola at ec-courseevals@emory.edu, ideally 48 hours before the day you wish to start evaluations for your course.
• Faculty are encouraged to continue to set aside time in final class meetings for course evaluations, as has been done in the past, and consider offering incentives to students to complete them.

Information Sessions for Faculty & Staff

EvaluationKIT Nuts & Bolts for Administrators

10 a.m., Wednesday, April 10, Cox Hall Computing Center, Classroom A

These sessions are specifically for department administrators who have been granted access to create and modify evaluations in the EvaluationKIT platform. Learn how to access and navigate EvaluationKIT, create and modify evaluation instruments, set custom start and end dates, and work with reporting data. This session will be available online on the EmoryUP website by April 11.

Missed a previous session? View them online along with other resources on the EmoryUP website.

• EvaluationKIT 101 Info Session

EvaluationKIT 101 reviews the basics of the College’s new online course evaluations via EvaluationKIT in Canvas. This information will be most helpful for instructors who did not teach fall semester, administrators and instructors who are new to Emory as of Spring 2019.

• EvaluationKIT Tips & Tricks for Instructors

Learn about specific policies and examples of how departments and instructors are able to manage their own online course evaluations, including: creating custom questions, administering evaluations during class time, and accessing evaluation data.

LTF Promotion Info Due May 1

Faculty who intend to apply for promotion from lecturer to senior lecturer during the 2019-2020 academic year should discuss their plans with their chairs or directors this semester. Chairs and directors should notify the Office of Faculty (dean_of_faculty@emory.edu) by May 1 regarding anyone who plans to apply for promotion to senior lecturer during the 2019-2020 academic year. More information is available on the Office of Faculty website, under the Lecture-Track Faculty tab.

Faculty and Staff Evaluations and Merit Timeline Launches

Annual evaluation and merit documents will be distributed to department chairs, directors and lead supervising staff this week. The packet includes: faculty evaluation forms; faculty evaluation instructions concerning merits for the 2019-2020 year; and staff evaluation instructions. All special requests or questions should be sent to ECAS-merit@emory.edu.

Upcoming deadlines include:

Faculty Development Opportunities

LITS Research Day April 11

RESEARCH IT DAY 2019 will be held April 11 in Woodruff Library. This all-day conference offers an opportunity to learn more about the research IT services, offerings, and topics available at Emory. There will be a series of presentations and hands-on learning sessions with various service providers across our campus.

Sessions will include Intro to AWS, AWS at Emory updates, Tableau, REDCap, Data Standards, and several more. Register today. Breakfast, lunch, and assorted refreshments will be provided.

There is no cost to attend and this event is limited to active Emory faculty, staff, and students. Opening remarks will be presented by Provost and Executive Vice President for Academic Affairs, Asa Griggs Candler Professor of African American Studies, and Distinguished Affiliated Professor of English Dwight A. McBride.

Foundation Funding for Faculty Seminar April 26

Are you a faculty member who is interested in learning more about foundation funding? Join the Office of Foundation Relations on Friday, April 26, for Foundation Funding Perspectives: Faculty, Foundation Relations, Research Administration, and OSP. The session will run from noon – 1:30 p.m. in the SOM Room 110. Lunch will be provided if you RSVP by Friday, April 19 to Lucy Grantham, Director of Office of Foundation Relations, at lucy.grantham@emory.edu.

Faculty representatives will share their experiences with private funders. You will hear from Jason Hockenberry (Department of Health Policy and Management), Jim Hoesterey (Department of Religion), and Zhexing Wen (Department of Cell Biology/Psychiatry and Behavioral Sciences), who will speak about foundations including The Henry Luce Foundation, The Edward Mallinckrodt, Jr. Foundation, Robert Wood Johnson Foundation, as well as other national funders.

Staff from the Office of Foundation Relations, OSP, and Research Administration Services will also be on hand to answer questions about foundation funding and resources to support faculty in identifying foundation prospects, developing proposals, and stewarding relationships.

IDN Thought Leader Fellowships Available

The Emory Institute for Developing Nations (IDN) invites faculty to apply for the Thought Leadership Fellowship to broadly promote public discourse on issues related to global development. IDN has partnered with The OpED Project to provide Emory faculty with a daylong "Write To Change The World" workshop. The next session will be held on Saturday, June 8 in Atlanta. Applications are due Friday, May 3. See the IDN website for more information and an application.

New Global Atlanta Innovative Teaching Grants

The Halle Institute for Global Research and the Center for Faculty Development and Excellence supports innovative undergraduate and/or graduate, and postgraduate teaching at Emory, with the new Global Atlanta Innovative Teaching (GAIT) Grants. GAIT Grants are open to all full-time regular faculty and are available for both individual faculty members and faculty-led teams (that may include post-doctoral scholars and graduate students).

Funds will support a variety of creative pedagogical approaches that take advantage of Global Atlanta in the broadest sense. Grants are up to $3,000 and only one proposal per project will be considered. These grants are for fall 2019. The application deadline is Wednesday, April 24. To learn more about the GAIT grants and application information, visit the CFDE website.

CFDE Launches New Faculty Mentorship Network

The Faculty Mentorship Network, a new resource from the Center for Faculty Development and Excellence, aims to provide all Emory faculty confidential opportunities for support and conversation with colleagues by providing access to multiple mentors.

In Fall 2018, all faculty were queried about their interest in helping other faculty in areas such as teaching observations, guest lecturing, research, scholarship, university service, public scholarship, and general professional development. At this time, 173 faculty from a wide range of schools and departments have volunteered to support their colleagues in this way.

Faculty at any stage of their careers are welcome to request access to a mentor from the list of volunteers. To be connected to a mentor on a particular topic, or to be added to the network as a potential mentor, contact CFDE director Eric Weeks (erweeks@emory.edu).

For more information about the CFDE's new Faculty Mentorship Network, visit the following link.

Fund for Innovative Teaching (FIT) Grants

CFDE offers the Fund for Innovative Teaching grants to support faculty teaching. Funds are available to support innovative undergraduate, graduate, and/or postgraduate teaching at Emory. Applications will be accepted until Wednesday, April 24.

Grants range from $500 to $5,000. FIT Grants are open to all full-time faculty (both tenure and non-tenure track) and are available for both individual faculty members and faculty working as teams. For more information and to apply, visit the CFDE website.

Office for Undergraduate Education: Deadlines and Updates

Spring Final Exams & Deadline for Senior Grades

Final exams take place May 2-8. Faculty are reminded that grades for graduating seniors are due by the following dates:

• For final exams taking place on or before May 7, senior grades are due to be submitted by 10 a.m. on Thursday, May 9.
• For final exams that took place on May 8, senior grades are due to be submitted by 10 a.m. on Friday, May 10.
• If you have a final exam for a large class on May 7 with a significant number of seniors, you may contact Dean Jason Ciejka (jciejka@emory.edu) or Dean Cora MacBeth (cmacbet@emory.edu) to request an extension on the reporting deadline. If granted, grades will be due by 10 a.m. on Friday, May 10.
• The deadline for regular grade submission is 11:59 p.m. on Thursday, May 16.

OUE Proctored Makeup Exams

The Office for Undergraduate Education will proctor final exams in White Hall for students who are unable to take their exam at the regular time due to three or more exams in one calendar day or conflicting exam times. This year, OUE has expanded early morning options for students observing Ramadan.

Emory College students, who plan to observe Ramadan by fasting during daylight hours, may wish to move an afternoon exam to the morning hours. Students asking to move a final exam for religious reasons should complete a Final Exam Rescheduling–Religious Accommodation form (available from White Hall 300) and present it to their professor. Students with an exam conflict or three or more exams in one calendar day should complete the regular “Three Exams in One Day” Form on the OUE Website.

For students who have requested a make-up exam time (for conflicts or religious reasons), faculty can request that OUE proctor the make-up exam through the Proctored Final Exam Form on the OUE Website. Once an instructor has submitted an exam request, OUE will notify the student with the location, date and time. Students who have accommodations through the Office of Accessibility Services should work with that office directly.

Upcoming Events

Undergraduate Research Symposium April 24

Faculty and staff are invited to attend the 2019 Spring Undergraduate Research Symposium. This is a great opportunity to see the research that current undergraduates are doing. The symposium is open to students from all disciplines and showcases the vast array of research happening on Emory's campus.

The poster symposium will be held 2 p.m.-5:30 p.m., Wednesday, April 24 in the Woodruff Library. Poster Presentations will be held on level 1, and Oral Presentations will occur in the Jones Room on level 3.