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Review and Promotion

Tenure-Track Faculty

The purpose of these guidelines is to assist department chairs in the writing of tenure and promotion letters that include the appropriate information in a consistent format.
Both the guidelines and its accompanying template letter, which is fillable and entirely customizable, are intended to provide a starting point for the preparation of letters.

Evaluation Type
Promotion to associate professor with tenureGuidelines

Template Letter
updated Nov. 14, 2017

Similar documents for the pre-tenure review and the promotion to full professor soon to come.

Annual Review Summary (all)

Regular Faculty

Members of the faculty of Emory College of Arts and Sciences who have regular appointments — whether tenure-track or lecture-track — are evaluated on an annual basis, usually by their department chair or program director. Documents governing the evaluation for promotion (e.g. “Policies and Procedures for Promotion and Tenure in Emory College” and “Appointment and Review of Lecture-Track Faculty”) describe specific policies for the review of faculty being considered for promotion; this document summarizes the annual review process.

Tenure-track faculty are generally evaluated on four categories of activity: research, teaching, service, and advising. Lecture-track faculty are generally evaluated on three categories of activity: teaching, service, and advising. Those who perform faculty evaluations should treat these categories as fluid, since many valuable faculty activities fall into multiple categories. Equally important, those who perform evaluations should recognize that the proportion of these activities may differ from one faculty to the next, as the duties of a faculty member change. (For instance, a Director of Graduate Studies will devote less time to classroom teaching and more to administering a graduate program. A faculty member on leave will not be evaluated on teaching or service.) The College seeks to take a broad view of the activities of faculty, and to recognize all of the contributions that faculty make to the University. At all times, faculty should be compared to faculty at a similar rank and in similar fields.

Regular faculty should fill out an annual faculty activity report, usually in April, so that their chair, director, or other supervisor has an accurate accounting of his or her faculty activity. Most chairs and directors will use a standard evaluation form provided by the College administration. The faculty member in question must see the evaluation and sign the form to demonstrate that he or she has done so. If the faculty member wishes to write a response, that response should be filed with the original evaluation. Chairs and directors are also strongly encouraged to discuss their evaluations verbally with faculty, particularly when faculty may be nearing consideration for promotion to another rank, or when there are concerns about the performance of a member of the faculty.

Evaluations of regular faculty remain in the faculty file maintained by the College office as long as the faculty member remains employed by Emory.

Faculty members who hold joint appointments will be evaluated by both of their department chairs and/or program directors. In most cases, the Dean of the College will directly evaluate those faculty who are serving as a department chair or program director — and may also directly evaluate College faculty whose status or responsibilities require him or her to report directly to the Dean.

Temporary Faculty

Temporary faculty should receive copies of all teaching evaluations completed by their students. The College recommends that department chairs and program directors write brief letters of evaluation based on these evaluations and/or peer observation on an annual basis, regardless of whether the temporary faculty member in question is expected to return in subsequent semesters. Such letters of evaluation should be kept in the department records, with a copy sent to the College office. The College will retain copies of such letters for a period of three years.