Skip to main content

Review and Promotion

Tenure-Track Faculty

  • Principles and Procedures For Promotion and Tenure

Assistant professors - pre-tenure review occurred before August 2017

*Please see the Portfolio Guidelines below for updated information about submitting your case using the Interfolio RPT system.*

Principles and Procedures (May 2016 revision)

All tenure-track faculty who join ECAS after May 2017

and

All associate professors undergoing review for promotion to full professor



Principles and Procedures (Nov 2016 revision, updated June 2018)

See Appendix D of the Principles and Procedures (Nov 2016 revision) for the "Memorandum from the Emory College Humanities Council Regarding the Evaluation of Digital Scholarship"

Statement of Principles Governing Faculty Relationships (The Gray Book), Office of the Provost

  • New Promotion to Full Professor Timeline

DeadlineActivity
October 1, 2018

Chairs send a list of their faculty who plan to be reviewed for promotion to full in 2019-2020 

November 1, 2018

Vetted and ranked list of potential reviewers sent to Dean_of_Faculty@emory.edu account 

November 1, 2018

Candidate CV and candidate research statement loaded by candidate into interfolio 

December 15, 2018

All reviewer materials from the faculty candidate seeking promotion are loaded into interfolio 

March 1, 2019

Reviewers have their reviews complete 

Mid March-April 2019

Departments schedule their department reviews for promotion candidates during the spring semester 

Fall 2019

ECAS T&P reviews any Promotion dossiers 

Fall 2019

TPAC reviews the College Promotion dossiers 


  • Promotion and Tenure Evaluation Letters

The purpose of these guidelines is to assist department chairs in the writing of tenure and promotion letters that include the appropriate information in a consistent format.
Both the guidelines and its accompanying template letter, which is fillable and entirely customizable, are intended to provide a starting point for the preparation of letters.

Evaluation Type
Pre-tenure review

Guidelines 

updated April 19, 2018

Template Letter

updated April 19, 2018

Promotion to Associate Professor with tenure

Guidelines 

updated April 19, 2018

Template Letter

updated April 19, 2018

Promotion to Professor

Guidelines 

updated April 19, 2018

Template Letter

updated April 19, 2018

Promotion of Long-term Associate Professor to Professor

Guidelines

updated April 19, 2018

Template Letter

updated April 19, 2018

Appointment with Tenure 

Guidelines 

updated October 4, 2018

Template Letter             

updated October 4, 2018

Lecture-Track Faculty

The purpose of the below template, which is fillable and entirely customizable, is to assist department chairs in the writing of promotion letters that include the appropriate information in a consistent format.
This template is intended to provide a starting point for the preparation of letters.

Evaluation Type
Promotion to Professor of Pedagogy

Letter Template
new Jan. 11, 2018

similar template for promotion to Senior Lecturer and
additional guidelines coming soon

  • Reappointment and Promotion Deadlines

For reappointment and promotion to senior lecturer cases during the 2018-2019 academic year, please follow the dates and deadlines described in prior policy documents. For reaapointment and promotion to Senior Lecturer and Professor of Pedagogy cases beginning in 2019-2020, please use the dates and deadlines outlined in the updated policy documents. A summary chart is below: 
Reappointment, 2018-2019 Academic YearPromotion to Senior Lecturer, 2018-2019 Academic YearReappointment, 2019-2020 Academic YearPromotion to Senior Lecturer, 2019-2020 Academic Year

Promotion to Professor of Pedagogy, 2019-2020 Academic Year

Notification of IntentN/AJanuary 15, 2019N/ASpring 2019

January 15, 2019

Certification of ContinuationOctober 31, 2018October 31, 2018 (if coincides with contract renewal)June 1, 2019June 1, 2019 (if coincides with contract renewal)

March 1, 2019 (if coincides with contract renewal)

Submit DossierJanuary 15, 2019*February 1, 2019September 15, 2019September 15, 2019

March 15, 2019

Department/Promotion Committee Recommendation

 

April 1, 2019February 28, 2019November 1, 2019November 1, 2019

November 15, 2019

Lecture Track Promotion Committee Recommendation

 

N/AApril 25, 2019N/AFebruary 1, 2020April 1, 2020
*May vary by department/program

Annual Review Summary (all)

Regular Faculty

Members of the faculty of Emory College of Arts and Sciences who have regular appointments — whether tenure-track or lecture-track — are evaluated on an annual basis, usually by their department chair or program director. Documents governing the evaluation for promotion (e.g. “Policies and Procedures for Promotion and Tenure in Emory College” and “Appointment and Review of Lecture-Track Faculty”) describe specific policies for the review of faculty being considered for promotion; this document summarizes the annual review process.

Tenure-track faculty are generally evaluated on four categories of activity: research, teaching, service, and advising. Lecture-track faculty are generally evaluated on three categories of activity: teaching, service, and advising. Those who perform faculty evaluations should treat these categories as fluid, since many valuable faculty activities fall into multiple categories. Equally important, those who perform evaluations should recognize that the proportion of these activities may differ from one faculty to the next, as the duties of a faculty member change. (For instance, a Director of Graduate Studies will devote less time to classroom teaching and more to administering a graduate program. A faculty member on leave will not be evaluated on teaching or service.) The College seeks to take a broad view of the activities of faculty, and to recognize all of the contributions that faculty make to the University. At all times, faculty should be compared to faculty at a similar rank and in similar fields.

Regular faculty should fill out an annual faculty activity report, usually in April, so that their chair, director, or other supervisor has an accurate accounting of his or her faculty activity. Most chairs and directors will use a standard evaluation form provided by the College administration. The faculty member in question must see the evaluation and sign the form to demonstrate that he or she has done so. If the faculty member wishes to write a response, that response should be filed with the original evaluation. Chairs and directors are also strongly encouraged to discuss their evaluations verbally with faculty, particularly when faculty may be nearing consideration for promotion to another rank, or when there are concerns about the performance of a member of the faculty.

Evaluations of regular faculty remain in the faculty file maintained by the College office as long as the faculty member remains employed by Emory.

Faculty members who hold joint appointments will be evaluated by both of their department chairs and/or program directors. In most cases, the Dean of the College will directly evaluate those faculty who are serving as a department chair or program director — and may also directly evaluate College faculty whose status or responsibilities require him or her to report directly to the Dean.

Temporary Faculty

Temporary faculty should receive copies of all teaching evaluations completed by their students. The College recommends that department chairs and program directors write brief letters of evaluation based on these evaluations and/or peer observation on an annual basis, regardless of whether the temporary faculty member in question is expected to return in subsequent semesters. Such letters of evaluation should be kept in the department records, with a copy sent to the College office. The College will retain copies of such letters for a period of three years.