Helpful Links and Resources
Services We Provide
High Level Overview
RAS Pre-Award Activities:
- Assistance with proposal preparation
- Budget development
- Entering proposal into EPEX
- JIT process management
RAS Post-Award Activities:
- Requesting sub-awards
- Reconciliation and projection of expenses
- Invoicing (for some award types)
- Preparing financial status reports
- Effort pre-certification
- Facilitating award changes
- Financial close out of the award
RAS Roles and Responsibilities for Grants and Contracts: This document provides an overview of RAS Roles and Responsibilities and includes touch points to other roles/functions involved in research administration activities including: PI, Dept, School/Unit, and Central ORA groups.
RAS Roles and Responsibilities for Clinical Trials: This document provides an overview of RAS Roles and Responsibilities and includes touch points to other roles/functions involved in research administration activities including: PI, Dept, School/Unit, and Central ORA groups.
For staff transitioning into a RAS unit, more information will be provided to you in the future during the transition.
SOPs
RAS Standard Operating Procedures (SOPs) have been created and are designed to ensure consistency of processes across RAS units. These do allow for some flexibility within individual units, as needed, to effectively meet unique, mission-critical needs of the faculty, departments, and schools/units they are serving.
There are 29 total SOPs. Twenty-four cover activities historically performed by departments or schools. The remaining SOPs cover portions of or entirely new activities moving from central offices to RAS units. During the implementation process for individual RAS units, SOPs are officially implemented, and training is provided.
Pre Award SOPs
- 1001 Notification of Intent to Submit
- 1002 Research Proposal Application Process
- 1003 Complex Award Management Program Projects/Multi-Fund Awards
- 1004 Budget Development
- 1005 Cost Share and F&A Waiver Approval Process
- 1006 JIT Process
- 1007 Award Notification from OSP
Post Award SOPs
- 2001 Complex Award Management Projects/Multi-Fund Awards
- 2002 PAN Request/Set Up
- 2003 Award Set Up
- 2004 Set Up Payroll Distributions
- 2005 Requesting a Subaward or Subcontract
- 2006 Paying Subawards and Subcontracts
- 2007 Projections and Forecasting
- 2008 Reconciling Expenditures
- 2009 Cost Transfers
- 2010 Invoicing Preparation
- 2011 Developing Interim Financial Reports
- 2012 Progress Reports and Renewals
- 2013 No Cost Extensions Procedure
- 2014 Cost Accounting Standards (CAS) Exceptions
- 2015 Carryover
- 2016 Effort Reporting Management and Certification
- 2017 Rebudgeting
- 2018 Changes in Effort
- 2019 Add Additional Compass Projects
- 2020 Change Award - Project Hold, PI Change, Scope Change, Grant Transfer
- 2021 Prepare Final FFR/Final Invoice
- 2022 Close Out Award
RAS Metrics
Consistent with best-in-class shared services organizations, RAS performance will be measured and managed via clearly defined Key Performance Indicators (KPIs). RAS performance levels will be reported and shared via a monthly balanced scorecard – one for each RAS unit, and one combined for the entire RAS organization.
Investigator Guide
From concept to completion, the Emory Investigator's Guide provides links to online research administration content and tools for each stage of the grant life cycle.
Finding Funding | Proposal Development | Project Start-Up | Award Management | Award Closeout |
Electronic System Links
The Grant Life Cycle
The Office of Research Administration provides the Emory community with administrative systems and expertise to facilitate scholarship, research and discovery from inception through dissemination and application.
"Pre-award" steps include finding funding and proposal development. The Office of Sponsored Programs and newly developing Research Administration Service Units play critical role prior to and during the receipt of an award.
"Post-award" steps include project start-up, award management, & award close-out. Grant and Contract Accounting and Research Administration Service Units typically play a critical role once the award has been received.
The Conflict of Interest Office, Office of Research Compliance, Office for Clinical Research, Institutional Review Board, Institutional Animal Care & Use Committee, Environmental Health & Safety Office, Investigational Drug Office, and Office of Technology Transfer provide extensive work in both the pre and post award areas dependent upon the specifics of the award and the needs of the PI.
Important Links
The Office of Research Administration provides helpful tips and tools for faculty and staff looking to conduct research. There are also pages dedicated to both the pre-award processes and post-award processes. Please visit the Schools and Centers webpage for more information regarding each school and unit.
For additional questions, please contact the RAS staff, who will be more than happy to assist you in locating resources.
The Office of Research Administration provides the Emory community with administrative systems and technical expertise to facilitate scholarship, research, and discovery from inception through dissemination and application.
Conflict of Interest Office (COI) oversees the administration and enforcement of conflict of interest policies as a central, University-wide office.
Environmental Health and Safety Office (EHSO) develops and implements environmental health and safety programs and policies for Emory University, the University Hospital and Clinics, and other University satellite facilities.
Institutional Animal Care and Use Committee (IACUC) is a research oversight committee charged with the responsibility of ensuring the proper care, use and humane treatment of animals used in research, testing and education. The IACUC also assists investigators in fulfilling their obligation to plan and conduct animal experiments in accord with the highest scientific, humane, and ethical principles.
Institutional Review Board (IRB) facilitates ethically responsible human subjects research by assuring the rights and welfare of study participants.
Office for Clinical Research (OCR) ensures leading-edge, efficient clinical research investigations, yielding improved patient care and outcomes.
Office of Research Compliance (ORC) provides regulatory education, guidance, policy development and implementation to research faculty. The Office was created to ensure that Emory University complies with the federal, state, and local regulations impacting research.
Office of Sponsored Programs (OSP) assists faculty and staff in the submission of grants to sponsoring agencies and negotiates research contracts with government and industry partners.
Office of Technology Transfer (OTT) provides assistance to research faculty by identifying, patenting, and licensing new technologies developed at Emory, and is available for consultation regarding faculty start-up companies. The office also executes Material Transfer Agreements (MTAs), which document the acquisition of valuable research materials.
ORA-Information Technology (ORA-IT) develops and maintains electronic research systems such as TOPAZ, CLICK Commerce, eNOA, and ORA's internet footprint. ORA-IT also supports research administration by providing reporting services to units (PeopleSoft excluded).