OUE Forms

This page contains common forms that students will submit to the Office for Undergraduate Education.

Absence: Bereavement

In the event of a family loss or bereavement, Academic Advising can liaise with your professors regarding your absence. Please email oue.advising@emory.edu for assistance.

Absence: Family Event

Students who have a family or personal event (e.g weddings, etc.) are required to self-certify their absence under the Emory College Honor Code using the Self-Service Absence Form.

Click here to access the Self Service Absence Form

Absence: Illness (3 days or less)

In the event of short-term absences due to illness, OUE defers to the judgment of course instructors regarding missed classes, quizzes, tests or assignments. Students are able to self-certify their absence under the Emory College Honor Code using our Self-Service Absence Form.

Click to access the Self Service Absence Form

Please note: Emory Student Health Services does not provide absence excuses and students are not required to disclose confidential medical/personal records to their instructors.  

 

Absence: Illness (4 days or more)

For students who have been (or will be absent) from class for four or more days AND have appropriate medical documentation, OUE will communicate with instructors about your absence. Please send your documentation to oue.advising@emory.edu for processing.

If you have been (or will be absent) from class for four or more days and DO NOT have medical documentation, you will be required to self-certify your absence under the Emory College Honor Code.

Click to access the Self Service Absence Form.

 

Absence: Midterms and Finals

If you miss a midterm or final, OUE may provide an official excused absence. Please contact oue.advising@emory.edu for evaluation and next steps. Be sure to include any supporting documentation (e.g. medical discharge papers, doctor’s note etc.) you may have in this communication.

Absence: Personal Emergency

For students in extreme distress or are faced with a personal/family emergency are required to self-certify their absence under the Emory College Honor Code using the Self-Service Absence Form.

Click to access the Self Service Absence Form.

Absence: Religious Holiday Observance

Students who have (or will) miss class for religious observances are required to self-certify their absence under the Emory College Honor Code

Click to access the Self Service Absence Form.

Absence: Student Athlete Absence

Student Athletes who must miss class due to athletic events/competitions will be given an event schedule at the beginning of the each semester for your sport. Students should present this to instructors as early as possible and arrange to complete assigned/missed work as appropriate.

If your instructor requires additional documentation, students may complete the Self-Service Absence Form under the Emory College Honor Code

Click to access the Self Service Absence Form.

 

Absences: Other

Students who have a reason to be absent from class not covered under the previous option should contact their instructors directly. Instructors are responsible for determining the effect of an absence on a final course grade.

AP/IB Test Credit Swap

This form is to be used by new students who have more than 12 AP/IB or international  exam credits POSTED on their Emory transcript. All AP/IB or international credits must be submitted to the Office of Admission by the END of your first semester at Emory. You may only use this form to SWAP credit bearing and non-credit bearing courses, or to DROP previously earned credit that is POSTED on your Emory transcript.  You may not add credits that were not submitted to the Office of Admission by the deadline. Please note that if you make a change, this could affect the GERs awarded, courses that apply to majors or minors and your eligibility for Transient Study.

Click here to access the form.

Declaration of Major/Minor Form

This form allows students to declare a majors/minors or to remove an existing major/minor from their record. Please read the notes below BEFORE completing the form.

Declaration of Major/Minor Form

Notes

  1. Seniors who have already submitted degree applications should not submit this form, but should email OUE.Advising@emory.edu with their request.

  2. Once submitted, you will receive an email with directions to contact the academic department for next steps. Your major/minor will not be changed until the academic department authorizes the change to the Registrar.  

  3. This form is best viewed on Internet Explorer or Safari

  4. If you have any questions about the form or the process, please contact OUE.Records@emory.edu or (404) 727-9321.

Degree Application

This packet must be completed by seniors in the term in which they plan to graduate. Click here to download the form

Click here to download the form

Domestic Transient Study Application

Available for students after their first two semesters of Study at Emory. Domestic Transient study allows students to complete college-level course work at another accredited institution in the United States. Accredited schools must accept students for the purposes of transient study. To be eligible, a student must have fewer than 18 total AP/IB/College transfer credits and earned fewer than 64 academic units at Emory. More information, including allowed courses can be found (DTS website)

Click here to access the Domestic Transient Study Application

International Student and Scholar Services at Emory University Request for Less than Full-Time Enrollment

International Students attending Emory University on an F-1 visas are eligible to apply for a reduced course load if they meet specific criteria within F-1 visa regulations. Students in their final semester of study are eligible to request reduced course loads.

Click here to access ISSS Link (which includes the form for Less Than Full-Time Enrollment)

Leave of Absence

Students wishing to temporarily discontinue their studies at Emory College can request a temporary leave of absence.

Click here to access the Leave of Absence Form

Letter of Consent

Form required to grant consent to parents/guardians for access to student academic records.

Click here to access the Letter of Consent

Letter of Good Standing Request Form

This form is used to request a Letter of Good Standing, also sometimes referred to as a Dean’s Certification or Dean’s Verification. If you are in need of a Dean’s Certification for an application to medical school or other programs in the health professions (dental school, veterinary school, etc.), please contact The Career Center. The Career Center also processes all Dean’s Certification requests for law school.

For Domestic Transient Study, the Letter of Good Standing is completed through the application process. Please do not use this form.

Students in need of enrollment verification for financial lenders, jury duty, insurance, etc. must contact the Office of the University Registrar.

>> Click here to access the Letter of Good Standing Request Form

Contact Melissa Shoemake with questions.

Request for Approval of Previous College Credit

This form is ONLY for new first year students who completed college courses BEFORE starting at Emory.  You must submit your official transcript from the previous institution AND complete this form so that the Office of Admission may review and make a decision about awarding credit. All previous college credit (transcripts and forms) MUST be submitted to the Office of Admission by the END of your first semester at Emory.

Click here to access the form.

Request for Permission to Walk at Commencement with Graduating Class

Students who have less than 16 credit hours to fulfill in the summer or fall term after the second semester of their senior year may petition to walk with their graduating class at Commencement by submitting this form.

Please Note: This form is only for Permission to Walk in Spring Commencement Ceremony (For those not completing degree requirements in May and who will graduate the next summer or fall.)

This form will be available in December 2018 for Commencement 2019

Request for Permission to Graduate in Absentia

Students graduating in the spring semester of their senior year may request permission not to walk with their class using this form.

This form will be available in December 2018 for Commencement 2019

Request for Readmission

Students requesting to resume their studies at Emory College following a leave of absence must complete an application for readmission. Once readmitted to the college, students will need to meet with their academic advisor and register for courses for the next immediate semester.

  • If your Emory credentials are no longer valid (i.e. your username and password do not work), please email oue.records@emory.edu 

(Please note these forms are best viewed in Internet Explorer (PC) or Safari (MAC))

Return to ECAS from Business or Nursing School

Students who have been accepted to or enrolled in the Business School or School of Nursing may request to return to the College of Arts and Sciences if their Emory career started at Oxford or Emory College. This process should be completed as early as possible and no later than the first day of classes in the term you wish to return.

Student, please follow these steps to be reactivated in ECAS:

  1. Complete ECAS Request for Reactivation Form no later than the FIRST DAY OF CLASSES of the semester you intend to return. You are encouraged to complete this process as early as possible to ensure enough time for course registration.
  2. Schedule an appointment with an OUE Advisor to discuss the stipulations for return. 
  3. Register for classes. Once you have met with an Advisor, your reactivation form will be submitted for processing. You will be discontinued from GBUS/SON and reinstated to ECAS; any Nursing or Business classes will be dropped by those respective Registrars. You will be given an enrollment time for the next enrollment period in ECAS OR you can register during Add/Drop/Swap, depending on the time of year. Please allow up to 2 business days for processing.
  4. Contact Housing and Financial Aid to determine eligibility for future semesters, if applicable.

 

Student Overload Request Form

This form is for students who have GPA below 3.0 who wish to request an overload (to between 20-22 hours.) 

Click here to access the Student Overload Request Form 

Looking for an underload request? Only seniors in their final semester may be eligible to request an underload through OUE. For more information please email oue.advising@emory.edu.

Three or More Exams in One Calendar Day

Emory College students are not required to take more than two final exams on a given calendar date. Students may use this form to verify the exam policy conflict with OUE and then communicate with their faculty to reschedule an exam. Students should attach a copy of their official final exam schedule from OPUS (located on the menu under the Academics Tab) to the form before bringing to OUE.

*Please note that this form can only be used in cases where a student has three or more exams on one calendar day. Students with three exams in a 24 hour period do not qualify for this process.

Click Here to Access the Form

Transfer Notification

Students expressing interest in transferring out to another University need to complete the transfer notification form.

Click here to access the Transfer Notification Form

Withdrawal Forms

Regular Withdrawal Form

Form for students requesting to withdraw from one or two courses, but not their entire course schedule. The form requires the signature of the course instructor and either their academic advisor or an OUE advisor. The form must be turned in to White Hall 300 by 4pm on the deadline day to process the request.

Click here to access the Partial Withdrawal Form

Extended Withdrawal Form (for students in one of their first two semesters as an Emory College student)

There is a separate form for students eligible to process an extended late withdrawal from ONE class during their first two semesters of residency at Emory College (i.e. first year students, new transfer students, and Oxford continuees). The form requires the signature of the course instructor and either their academic advisor or an OUE advisor. The form must be turned in to White Hall 300 by 4pm on the deadline day to process the request. Note: If this withdrawal privilege is used in your first semester of eligibility, it is no longer available to you during your second semester of eligibility.

Click here to access the Extended Withdrawal Form

Withdrawal Deadlines

The withdrawal deadlines can be found on the Emory College Academic Calendar.