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Fall
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Spring
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Summer
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August/September
Welcome, orient, and assist new faculty (and students)
Beginning of Fall Semester
- Freshman orientation and academic advising
- Transfer advising, registration, beginning of classes, drop/add
Final honors participant list to College Honors Coordinator
Close out old fiscal year budget(s)
Summer school grades are due
Set up the fall department calendar
Inform faculty of policies and procedures for travel/research allocations and solicit requests for discretionary funds
Allocate teaching mentors
Tenure, promotion, and fourth-year reviews
- Establish faculty files
- Forward list of potential outside reviews to College
Initiate faculty searches
Election or appointment of departmental committees
Schedule department faculty meetings for fall semester
Spring Semester course offerings to Registrar
Plan tentative course offerings for following academic year
Degree applications/certification of major requirements for students graduating in December
Spring Semester Course Atlas to College
Undergraduate curriculum proposals
Introduce new faculty members at the first faculty meeting of the year
Hire work-study students and/or other student assistants
Process graduate student employment forms and HRAFs
Begin graduate placement (ongoing through spring)
October
Program review and budget planning materials sent to departments from the College Office (includes extra budgetary requests)
College Preregistration (through end of November)
Begin working on Summer School faculty, courses, and salaries
Course Atlas to Graduate School
Graduate discretionary/recruitment funds paperwork is sent out
November
The College Office schedules program review and budget planning meetings
Program review and budget planning materials are due to the College Office
College bulletin updated copy (Biannually)-2002
Graduate Preregistration (early November)
Deadlines for graduate degree clearances, theses, and dissertations
Graduate curriculum proposals
End of Semester: course evaluations, finals, and grades
December
The College Office schedules program review and budget planning sessions
Honors thesis and oral exam results to College Honors Coordinator
Faculty vitae (updated) to College and Graduate School
January
Program review and budget planning sessions scheduled by the College Office
Meet with department majors
Beginning of Spring Semester
- Transfer advising, registration, drop/add
- Degree applications/certification of major requirements for students graduating in May
Fall course offerings to Registrar
Summer School courses offerings to the College Office
Materials are still being sent and received for tenure, promotion, and fourth-year reviews
Establish files for annual evaluations of junior faculty
Review of associate professors (each one every five years)
Send requests for faculty leaves of absence to the College Office
Schedule faculty meetings for Spring Semester
Dean’s Teaching Fellowship nominations to Graduate School
Graduate application deadline is January 20
- Graduate student recruitment (ongoing through April)
Woodruff and Emory Minority Graduate Fellowship nominations to Graduate School
Begin preparation of degree list before preregistration
UTS grant proposals due
February
Program review and budget planning sessions scheduled by the College Office
Meet with faculty regarding evaluations and salaries
Extra budgetary support notification
Begin selection process for new department chairs
Continue tenure, promotion, and fourth-year evaluations (if necessary)
Request temporary faculty and College-funded graduate TAs
Fall Semester Course Atlas to College
Undergraduate new course curriculum proposals
Degree applications/certification of major requirements of students graduating in May
TATTO summer course participant list to Graduate School
Graduate recruitment visitation
Fall course offerings are due to registrar
Faculty Development Awards applications
Submit to the College nominating committee the names of faculty members who are interested in serving on a standing committee of the College
March
Annual evaluations of junior faculty should be sent to the College Office
Evaluations and salary recommendation requests for all faculty and staff are sent out from the College Office
First call for activities report to be used for salary recommendations
Summer School courses, faculty, salaries confirmation to College
College Preregistration through mid-April
- Orientation and preregistration for Oxford continuees
Select honors students for following year
College Merit Scholarships nominations
Course Atlas to Graduate School
Emory Minority Graduate Fellowship candidate interviews
Graduate student summer support request to Graduate School
Graduate curriculum proposals
Request Emeritus Status for retiring faculty members
April
Faculty and Staff performance appraisals and salary recommendations should be sent to College Office
Preliminary non-personnel budgets are sent to the departments from the College Office for review
End of Semester: course evaluations, finals, and grades
Submit names of graduating honor society students and award winners for commencement program
Honors thesis and oral exam results to College Honors Coordinator
Graduate preregistration (early April)
Submission deadlines for graduate degree clearances, theses, and dissertations
Review adjunct nominations for upcoming year
Process graduate student summer support
Graduate comprehensive exams
Honor retiring faculty members at the last faculty meeting of the year
May
Faculty and Staff salaries finalized
Commencement!
The department’s response to preliminary non-personnel budget should be sent to the College Office
Prepare for Annual Report due 5/31
Prepare for Teaching Report due 6/1
Submit summer salaries (faculty grants, graduate student grants, and other summer support)
Summer School registration
Graduate admissions-with-aid decisions to Graduate School
Plan department’s annual retreat, undergraduate awards ceremony and year-end celebration
Submit Graduate Award Offer requests
Request for searches for following year due from departments
June
Non-personnel budgets are set
Teaching Reports to College
Request appointment or renewal of adjunct faculty
Degree applications/certification of major requirements for students graduating in August
First session of summer school, grades are due
Departments notified of approved searches
July
Deadlines for graduate clearances, theses, and dissertations
Final budget worksheets for Faculty, Staff, and non-personnel are sent to the departments from the College Office