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Faculty Focus


March 27, 2020Volume 4 Issue 11

Today's Issue

Today’s issue of the Faculty Focus contains important updates on a quick remote teaching survey for all faculty and instructors, pre-registration advising for fall semester, and the launch of Emory College Remote. The next issue of the Faculty Focus will be sent Tuesday, March 31.

Remote Teaching Week 1 Survey

All Emory College faculty and instructors teaching undergraduate and graduate courses should have received an email from Dean Elliott this morning with a link to a short survey.

The College administration seeks to gather information about how the transition to remote teaching is going so far and how we may better support you and your students. Please complete this survey no later than Sunday, March 29. Contact Lane DeNicola, lane.denicola@emory.edu, if you did not receive this survey.

Please continue to regularly check the Emory College Academic Continuity & Remote Teaching site which includes a significant number of resources to support you during remote teaching, as well as important College-specific guidance and policies. Other resources are available on the University’s COVID-19 website.

Introducing Emory College Remote

Emory College Remote is a new website to house all of our College-specific resources, essential contacts, and recent messages in one virtual location. The goal of the site is to better provide and collate the most relevant information our community needs in an accessible format.

The Emory College Remote site currently includes sections for Faculty and Staff resources and essential contacts; a student section with current academic and co-curricular support; a College-specific message portal; and a space for community connection. For questions and feedback about Emory College Remote, please contact College communications director Beverly Clark, beverly.clark@emory.edu.

Student Attendance & Tracking

Students should not be penalized for missing synchronous class sessions due to circumstances outside of their control; however, faculty should track student attendance in their Zoom sessions and student activity within their Canvas course in order to identify students at risk of falling behind. Please see the Remote Teaching & Academic Continuity site for more information.

Canvas has a variety of class-level analytics available to instructors to track student engagement. Visit the TLT Support site for more information, or attend a Canvas Analytics for Evaluating Student Engagement virtual workshop next week.

If you have any student with whom you are unable to make contact this first week of remote teaching, or who falls out of contact (for 3+ days) at any point during the remainder of the term, please complete the Student of Concern Referral form.

Academic Action Requests

Students now have various academic action request options as they complete their coursework this semester. Starting today, March 27, students can make the following changes:

  • Option 1: Satisfactory/Unsatisfactory grading basis (in OPUS)
  • Option 2: Course Withdrawal (through online petition form)

As the semester continues, students will be able to request incompletes or other academic actions to respond to difficulties related to the Covid 19 crisis. Note: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Full details are available on the Emory College Remote site. An FAQ for students also is available.

Please encourage students considering their options to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may email oue.facultysupport@emory.edu for additional guidance.

Pre-registration for Fall 2020

Reminder: Pre-registration for Fall 2020 begins next Tuesday, March 31. The pre-registration dates are listed below. Students were asked to confirm advising appointments with faculty via email. A full calendar of registration times can be found here. These pre-registration times, which are all EST, should be viewable in OPUS and are as follows:

  • March 31: Students with 75+ earned hours (6 p.m.– 11:59 p.m.)
  • April 6: Students with 45+ earned hours (6 p.m.– 11:59 p.m.)
  • April 13: Students with 0-44.99 earned hours (6 p.m. – 11:59 p.m.)

Faculty can learn more about setting up virtual office hours on the Remote Teaching website.

University Updates

The University’s COVID-19 Website was recently relaunched. In addition to the latest University-wide updates, the site now has useful information and resources specifically for faculty, staff, and students.

Building Access Now Limited

All Emory College buildings are now locked to provide additional security and accessible by card access. if you have any other questions or concerns, contact ecasfacilities@emory.edu.

If You Have COVID-19 Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider as well as their supervisor or chair. The supervisor is to also notify Nancy Bliwise, nancy.bliwise@emory.edu, in the Provost’s office. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587. More information is available on the University COVID-19 website under FAQ’s.

Reminder: Charges Related to COVID-19

Reminder: College departments and programs may incur extraordinary expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

Individuals with delegated authority to purchase goods and services on behalf of Emory are required to comply with the Procurement of Goods and Services policy. Goods and services not found in Emory Express can be purchased using Emory's Purchasing card (pCard) according to policy. For most items, the preferred method will be Emory Express. If a COVID-19 expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

Mail and Package Deliveries

Mail and package deliveries for most individuals and offices will be made ONE day a week on Tuesday. If you or your office will be unable to receive packages every week, email jim.klein@emory.edu for alternative arrangements. If your office has a critical business need for mail delivery more than once a week, you can submit a request for exception to jim.klein@emory.edu.

In Other News: Faculty 180, Merit Process, Named Chairs and Other Deadlines

Chairs and Directors Session: Faculty and Staff Evaluation and Merit Process

Leaders: Carla Freeman and Laura Papotto
Tuesday, March 31, 2020, 9:30 – 10:30 a.m.
(Outlook invite with Zoom link will be provided)

Faculty Evaluation and Merit Process

We are proceeding with replacing the Online Faculty Activity Report (OFARs) with Faculty 180 activity reporting as part of the faculty review and evaluation process. You will have access to the new program by the end of the month.

Faculty 180 is a system that allows faculty to enter all professional activities in one system that can then be used to generate CVs, reporting, biosketches, etc.

This platform will provide Emory-wide uniformity for university reporting that supports faculty, administrative, and accreditation needs. This easy-to-use system will streamline data collection for your use as well as for reporting purposes in Emory College, and Emory University. Faculty 180 is a powerful tool to capture the totality of faculty activity. For this year, our goal is to capture only the past year’s activity for the purposes of annual review.

This Year’s Faculty Activity Report for Performance Review: This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and complete by all regular faculty by Friday, May 15, 2020.

Faculty 180 Training Sessions: Your department chair may have already arranged for a department specific session but there are also general training sessions available through Zoom. They are scheduled:

  • 2 – 4 p.m., Wednesday, April 1
  • 8:30 – 10:30 a.m., Tuesday, April 14
  • 2 – 4 p.m., Monday, April 20

These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Heilbrun Distinguished Emeritus Fellows Program

This marks the 20th year of competition for the Heilbrun Distinguished Emeritus Fellowship. The program will support two fellowships in the amount of $10,000 each for the 2020-2021 academic year. Any faculty who have not previously received this award and have achieved emeritus status on or before September 1, 2020, are eligible to apply.

The criteria for selection will include:

  • The relationship of the proposed project to the candidate's previous research.
  • The feasibility of completing the project within the term of the Fellowship.
  • The overall value of the research to the applicant's field or discipline.

Fellowship recipients will be asked to agree to the following conditions:

  • Submission of a written report to the Committee upon completion of the Fellowship.
  • Formal acknowledgment of Fellowship support in any published work that results
  • Attendance at receptions and social gatherings sponsored by the Committee.

Application details:

  • Detailed description of the planned research project to be undertaken during the term of the fellowship
  • Budget detail of the research expenses
  • Curriculum vita that includes activities undertaken since gaining emeritus status

Applications should be sent to the email account Dean_of_Faculty@emory.edu with “Heilbrun Fellowship” in the subject line and be received by Friday, May 1.(Deadline was April 1)

Named Chair Nominations

It is the time of the year that you consider nominating your colleagues for a named chair. We are not certain how many such chairs we will be able to consider for the upcoming year, but your nominations play a crucial role in helping identify faculty deserving of further recommendation.

Three Winship Distinguished Research Awards are awarded every year. All nominations are kept on file for three years. In particular, nominations for the Dobbs and White chairs may be considered over several years, and new materials may be added to the file after the initial nomination. Generally speaking, nominees should not already be holders of named chairs.

Descriptions of Named Chairs and the Winship Award:

  • Samuel Candler Dobbs: Full professors who have shown extraordinary accomplishment and considerable future promise in research and teaching.
  • Goodrich C. White: Full professors who have distinguished themselves by extraordinary service to the university and by strong accomplishment in research and teaching.
  • Winship Distinguished Research Award: Tenured faculty who demonstrate singular accomplishments in research. Such recognition should honor achievement and further scholarly research and research-based teaching. Awarded for a three-year term.

To nominate a member of your faculty, submit a brief letter of nomination (no more than one page) and a copy of their detailed CV to the email address: Dean_of_Faculty@emory.edu by Friday, May 15. We encourage nominations that include letters of support (no more than one page) from more than one faculty, although all nominations will be considered carefully.

Hightower Speaker Funds: Fall 2020 Applications Now Open

Each year Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Fall 2020 events are currently being accepted. The deadline to submit the application is May 15.

More information about the application process can be found on the Office of Faculty website along with the Hightower Fund application.

Student and Faculty/Staff Hardship Funds

Please consider a donation to the Student Hardship Fund or the Faculty and Staff Hardship Fund if you would like to provide direct assistance to the Emory community. The Hardship Funds provide critical assistance to students or faculty and staff in need due to a crisis or catastrophic event. Give here.

Quick Contacts List

Advising: oue.advising@emory.edu

Faculty: oue.facultysupport@emory.edu

Parents: family@emory.edu

Housing: housing@emory.edu

Dining: dining@emory.edu

Admissions: apply@emory.edu

International students: isss@emory.edu

Remote teaching: http://college.emory.edu/oisp/remoteteaching/index.html

Covid-19 Emory Updates: https://www.emory.edu/coronavirus/