June 16, 2020 Volume 4 Issue 21

Today's Issue

Today’s issue of the Faculty Focus includes a recap of information around the Fall 2020 return to campus announcement, online teaching resources, staff line request deadlines, social media guidelines, and updates from business operations related to the phased reopening of campus.

Fall 2020 Announcement

Last week, the University announced its framework for how Emory will reopen for fall semester, starting with the first day of classes on August 19. Comprehensive university information about the return to campus can be found on the university’s recently launched Emory Forward website.

Town Halls: Emory College Dean Michael Elliott hosted town halls last Friday to answer questions and provide more information on what to expect in the coming weeks as the College prepares for the fall semester. Recordings are available.

Emory College Forward: FAQ’s for Faculty and Staff are available on the Emory College Forward website (formerly Emory College Remote) and will be updated regularly as more information becomes available.

ECOTS Supplementary Resources

Canvas Training: As Emory College faculty progress through the ECOTS training, please remember to take advantage of the supplementary technology trainings that are available:

  • Canvas Basics
  • Canvas 1, 2, 3 Series
  • Canvas Studio

Access a full calendar of offerings and RSVP here.

VoiceThread Training: A live training for those who would like to implement VoiceThread in your courses will be held at 11 a.m., Tuesday, June 23. A Zoom link will be available through the ECOTS Canvas sites soon.

CFDE Resources: The Center for Faculty Development and Excellence also will be offering a number of supplementary trainings throughout July. More information about those opportunities may be accessed here. Finally, faculty who would like to schedule a 1:1 consultation on their course design may contact Leah Chuchran-Davis.

Staff Line and Reclassification Requests Due June 19

Emory College offices, departments, and programs that want to request reclassifications and promotions for employees and/or add additional staff lines not included in earlier requests due to the hiring freeze should submit that information to Emory College HR by Tuesday, June 19 to ECAS-merit@emory.edu.

Although merit raises are not available this year, it is still important to provide performance feedback. Emory University provides an online form and process to assist managers in evaluating the 2019-2020 performance of employees. If possible, Emory College HR requests that 2019-2020 annual staff performance evaluations be completed by Tuesday, June 19; however, if a manager needs more time, the absolute latest date forms can be finalized is August 31. If you have questions about completing any of the forms, or the process itself, you may submit inquires to ECAS-merit@emory.edu.

Return-to-Campus Work Guidelines

All Emory College employees who are not part of the on-campus resumption of research plans should continue to work remotely. It is still the desire to have as few people on campus as possible as the research ramp-up plan is implemented; however, if you are going to campus for any reason, you will be subject to most of the same onboarding protocols.

At this time, the requirements to return to campus apply to:

  • Faculty and staff who are newly returning, and to faculty and staff who have been working on campus; and
  • Remote employees who come to campus sporadically.

Requirements include:

  • Agreement with Return to Campus Expectations
  • Completion of health screening
  • Completion of required training
  • Enrollment in Emergency Notification System
  • Provision of “close contacts” in PeopleSoft Self Service

These new requirements are now policy for all College and University employees.

If you are NOT part of the research ramp up but will be on campus this summer, even briefly, please send your name, department, proposed date to return to campus, and your 7-digit employee ID (if you know it) to ECAS_Connections@emory.edu. You will receive a follow-up email from Central HR informing you of the next steps in onboarding you to allow campus access.

If you were on the original staff Essential Employee list you are currently on the list for campus onboarding. Faculty who are NOT part of the research ramp up but wish to be on campus will need to self-disclose their intention via the ECAS_Connections@emory.edu account and go through the onboarding process before returning to campus. Please send any questions to ECAS_Connections@emory.edu.

Department and Program Reporting Deadline June 30

The Online Annual Reporting System (OARS) for department and program reporting and recordkeeping is now open and will close June 30. Please contact Lori Cavagnaro (lcavagn@emory.edu) if you have questions. If you have trouble accessing OARS, please contact Marc Theune at OARS System Administrator.

Business Operations Update: Returning to Campus

Below is a list of resources for College offices and departments regarding the phased return to campus.


Visit the Campus Services website for the most up to date information. Specifically, review the Campus Services Reopening communication regarding the actions, processes, and services provided by CS to support the return to campus.

Guide to Services

The forthcoming Guide to Services will be updated with details regarding CS services levels during the phased return to campus. It will contain additional information about cleaning and sanitizing activities.

Parking and Transportation

Employees and students returning to campus should complete THIS SURVEY. Transportation and Parking Services needs this information to support commute needs. Anyone driving to campus will need an active permit.

Campus Services Contacts

Emory Mail Services Update

With the resumption of research activity and operations, Emory Mail Services is available to support you through the resumption of daily departmental and individual mail and package delivery to your buildings and departments.

Mail/Package Delivery

In mid-March, Mail Services initiated a change from daily mail/package delivery to weekly delivery, or the option to pick up mail/packages at the Mail Services 1762 Clifton distribution facility. If you are ready to have this frequency changed back to daily, every other day, etc. please email jim.klein@emory.edu or call 404-216-5995.

Vendor/supplier Deliveries to Campus

As buildings and departments shut down at the outset of the Covid-19 Pandemic, supply deliveries to the buildings became more complicated due to the lack of staff on-site to receive those deliveries. Mail Services is able to receive, and deliver those shipments directly to your location. To have shipments delivered directly to Mail Services, please use the following shipping address:

Department Name / Contact Info / Mailstop Code
Emory Mail Services
1762 Clifton Rd, Suite 1650
Atlanta GA 30322


For any questions or delivery instructions, please contact Director of Business Services Jim Klein, jim.klein@emory.edu or 404-216-5995, or the following Mail Services operations staff:

Stay Connected

Emory College Social Media

If you or your department are active on Facebook, Twitter, or Instagram, be sure to tag @emorycollege on your posts. Please share, comment, and like our posts as well to help build and support our virtual college community. Email April Hunt, april.hunt@emory.edu, with any questions.

Social Media: Guidelines and Best Practices

Social media can be a powerful space for the exchange of ideas, promotion of public scholarship, and the sharing of news and information about Emory. Guidelines for social media best practices can be found on the Emory College website.

Emory College’s guidelines for social media usage are designed to provide faculty, staff, and students with practical advice on best practices that adhere to Emory University’s Respect for Open Expression Policy and our commitment to academic freedom, as well as Standards of Conduct, Statement of Confidentiality, and Equal Opportunity and Discriminatory Harassment policies.