June 2, 2020 Volume 4 Issue 20

Today's Issue

Today’s issue of the Faculty Focus includes information on the virtual vigil this Friday to remember lives lost to racist violence, on-campus work protocols, ECOTS training, and important updates from College Business Operations. The next issue of the Faculty Focus will be sent Tuesday, June 9.

Emory Virtual Vigil Friday

The Office of Spiritual and Religious Life and Campus Life will hold an online solidarity vigil at 4 p.m., Friday, June 5 in remembrance of Ahmaud Arbery (a Georgia resident), Breonna Taylor, George Floyd, and the many others who have been killed by racist violence. The Emory community will come together at this time to mourn lives lost and lift up our vision for an anti-racist world. Participants are encouraged to light a candle for those who have died. Creative Writing Professor and Pulitzer Prize winner Jericho Brown will offer a reading.

Register for the vigil here. For more information or to get involved, please email religiouslife@emory.edu.

Faculty 180: June 3 Deadline Extension

Although the deadline for Faculty 180 Annual Activity Reporting was Monday, June 1, we are leaving the activity template open through this Wednesday, June 3 to allow more faculty to complete the form. As of today, 68% of faculty have completed their form. Although faulty may enter their activity at any time, the actual annual report template will disappear after June 3. Tenure-track and lecturer-track faculty may access the Faculty 180 instructions at the Office of Faculty website.

Return-to-Campus Work Guidelines

All Emory College employees who are not part of the on-campus resumption of research plans should continue to work remotely. It is still the desire to have as few people on campus as possible as the research ramp-up plan is implemented; however, if you are going to campus for any reason, you will be subject to most of the same onboarding protocols.

At this time, the requirements to return to campus apply to:

  • Faculty and staff who are newly returning, and to faculty and staff who have been working on campus; and
  • Remote employees who come to campus sporadically.

Requirements include:

  • Agreement with Return to Campus Expectations
  • Completion of health screening
  • Completion of required training
  • Enrollment in Emergency Notification System
  • Provision of “close contacts” in PeopleSoft Self Service

These new requirements are now policy for all College and University employees.

If you are NOT part of the research ramp up but will be on campus this summer, even briefly, please send your name, department, proposed date to return to campus, and your 7-digit employee ID (if you know it) to ECAS_Connections@emory.edu. You will receive a follow-up email from Central HR informing you of the next steps in onboarding you to allow campus access.

If you were on the original staff Essential Employee list you are currently on the list for campus onboarding. Faculty who are NOT part of the research ramp up but wish to be on campus will need to self-disclose their intention via the ECAS_Connections@emory.edu account and go through the onboarding process before returning to campus. Please send any questions to ECAS_Connections@emory.edu.

ECOTS Training Launches June 8

More than 650 faculty, graduate students and other instructors are enrolled for the Emory College Online Teaching Strategies’ (ECOTS) special three-week session June 8-28. You will receive several preliminary communications this week to help you prepare.

In general, the June ECOTS training is a condensed version of the Emory College Online 8-week online pedagogy and course development training course; participants will meet synchronously once a week with additional asynchronous instruction, about 10 hours total per week.

This three-week course will cover the essentials of online course design, digital pedagogy, and the Emory College Online model. ECOTS training will introduce faculty to technologies (Canvas, Zoom, Studio, and VoiceThread) that you may use in your teaching while emphasizing that pedagogy and course design should drive technology. ECOTS will connect faculty with tutorials and workshops for these technologies so that you may enhance your technical skills as needed; the bulk of the training will focus on course design and digital pedagogy. For more general information, see the Remote Teaching website.

DUO Authentication Update

Due to system changes from Microsoft, all Emory email accounts will be moved to the more secure DUO (two factor) authentication. The LITS messaging team will begin moving groups of users in June.

If you try accessing your email via cell phone or tablet you may receive an error message. You will need to remove the Emory email account from your mobile device’s account settings, and then re-add it. The first time you do this, you will receive a DUO authorization alert. Once you approve that, your email should operate as before and you will not be asked for DUO approval again for six months.

If you have any questions please contact echelp@emory.edu.

Laboratory Research Ramp Up: Cleaning Protocols

As laboratory research begins to ramp up, Campus Services will be focusing on stringent cleaning and disinfecting protocols in common areas of ECAS laboratory buildings. These areas include regular service of restrooms, hallways, lobbies, elevators, and other common spaces.

Inside the laboratories, custodial staff will only provide waste removal and floor care services during the night shift. In order to ensure the integrity of our research, Campus Services will not use any disinfecting agents inside the laboratories.

Heating, Ventilation, and AC Levels in Campus Buildings

Heating, ventilation, and air conditioning levels in non-laboratory facilities will continue to be set to the minimum required to maintain facility integrity. As a result, these facilities will likely become too warm to work long hours in the summer months. Faculty and staff in these buildings are strongly encouraged to come to campus only when absolutely necessary and for short durations.

Department and Program Reporting Deadline June 30

The Online Annual Reporting System (OARS) for department and program reporting and recordkeeping is now open and will close June 30. Please contact Lori Cavagnaro (lcavagn@emory.edu) if you have questions. If you have trouble accessing OARS, please contact Marc Theune at OARS System Administrator.

Stories from the Pandemic Project

Emory Telling and Hearing Our Stories (ETHOS) and Emory’s Oral History Project have launched the Stories from the Pandemic Project, a university-wide effort to provide a space for people to reflect on their experiences of the pandemic, to share with others to create communities through stories, and to document this extraordinary moment in Emory’s history.

Stories from the Pandemic, housed on the ILA’s website, will leverage the power of stories to create a shared personal and intellectual experience during the COVID-19 crisis. The website space allows all members of the Emory community – faculty, students, staff, and alumni – to find ways tell their own story, listen to others’ stories, create a story circle, and/or participate in an oral history interview.

Stay Connected

Arts at Emory: Bringing the Arts to You

Arts at Emory has recently compiled stories, events, and collaborative projects into their first Arts at Emory Digital Newsletter. The newsletter, which will go out the first and third Monday of the month, includes podcasts, virtual art galleries, exhibit tours, and more. To subscribe, sign up at the Arts at Emory email club.

Emory College Social Media

Social media is providing an important tool for staying connected with our students and each other. If you or your department is active on Facebook, Twitter, or Instagram, please be sure to follow @emorycollege on your posts. Please share, comment, and like our posts as well to help build and support our virtual college community. Email April Hunt, april.hunt@emory.edu, with any questions.

University Updates

Refer to the University’s COVID-19 Website for the latest University-wide updates, including useful information and resources specifically for faculty, staff, and students.