May 5, 2020 Volume 4 Issue 17

Today's Issue

Today’s issue of the Faculty Focus includes information on the Class of 2020 virtual graduation celebration, the College Faculty Senate meeting May 8, deadline reminders, and more. The next issue of the Faculty Focus will be sent Tuesday, May 12.

Celebrate Y/OUR Moment for the Class of 2020

Emory College faculty and staff are invited to participate in Emory College’s virtual graduation celebration by posting your good wishes and congratulations to the Class of 2020. Here are some ways to get involved:

  • Emory has put together a virtual platform called Y/Our Moments to collect photos, videos, and messages and share them with the graduates and their families. Go to this website to post your message to graduating students:
  • Post on your personal or departmental social media on Monday, May 11. Make sure to use #Emory2020 and #EmoryCollege2020 for the post to be picked up by Emory’s aggregator. This may appear on Emory’s commencement page, Emory College’s portion of the page, and other Emory College social media shares.

We encourage you to include a visual with your post, such as handwritten signs, Emory apparel, or past photos of you on Emory’s campus. Be sure to visit the University Commencement portal, and the College’s specific section, on Monday, May 11 after 9 a.m. to view our video celebrations.

Thank you for supporting our College graduates and their families on this special day. Please email the Emory College Graduation Team,, with any questions.

Faculty Senate Meeting Friday

The Emory College Faculty Senate will meet online via Zoom at noon, this Friday, May 8. All faculty are welcome to attend here. Dean Michael Elliott will discuss the College’s plan to provide faculty with comprehensive training this summer on best practices for online teaching in advance of potential contingent needs this fall.

The training will consist of a condensed version of the College’s online pedagogy and course development training course, Emory College Online Teaching Strategies (ECOTS), to all faculty scheduled to teach in fall 2020, including graduate students and temporary faculty.

All faculty were sent a letter today (May 5) outlining the need for the training as well as details on when and how the training will take place and compensation for it. Read more on the Remote Teaching site and see the FAQ for more information.

OUE: Deadlines, S/U Grading, Composite Letter Guidance

Grade Deadlines for Spring 2020

Grade Deadlines for Spring 2020 are as follows:

  • 10 a.m., Thursday, May 7 for graduating seniors with exams taken before May 6.
  • 10 a.m., Friday, May 8 for graduating seniors with exams held on May 6.
  • 11:59 p.m., Wednesday, May 13 for all other (non-senior) grades.

Clarification on S/U Grading

OUE has received many questions about the grading standard for the satisfactory/unsatisfactory grading option. College policy stipulates that a D grade or higher constitutes a Satisfactory (S) grade. Faculty many not set a higher threshold for a Satisfactory grade.

Update on Pre-Health Advising Composite Letter Process

The Association of American Medical Colleges (AAMC) extended the upcoming application cycle, which begins in May. The AAMC, with input and feedback from the admissions community, will now delay transmitting AMCAS applicant data to medical schools by two weeks. The AMCAS application will open as planned on May 4, and this transmission delay – moving from June 26 to July 10 – will give applicants additional time to complete their applications due to any challenges with COVID-19.

Given this timeline shift, Pre-Health Advising has extended the Composite Letter of Recommendation deadline from May 1 to Monday, June 1. If you have any questions, please contact Pre-Health Advising at

Remote Teaching Resources: Ongoing Canvas Training

The Teaching and Learning Technologies (TLT) team is hosting several useful Canvas trainings this week, including sessions on video best practices and using Canvas analytics to measure student engagement. You may view more details and sign up for these trainings on the TLT website here.

Faculty 180: Reporting Deadline Monday, June 1

This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and completed by all regular faculty by the extended deadline on Monday, June 1.

Faculty 180 Training Sessions

Your department chair may have already arranged for a department-specific session but there are also general training sessions available through Zoom. You can access the instruction guide to Faculty 180 on the Office of Faculty website.

The six remaining general sessions available are:

May 19
9 a.m. – 10 a.m.
3:30 – 4:30 p.m.
May 21
9 a.m. – 10a.m.
3:30 – 4:30 p.m.
May 27
9 a.m. – 10 a.m.
3:30 – 4:30 p.m.

These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the email and we will send you a calendar invite with the Zoom link information.

Daily Office Hour: The Facet team also is holding a daily office hour to answer questions about the new Faculty 180 reporting system. This daily office hour is in addition to already scheduled ECAS-specific Faculty 180 training sessions. The office hour is Monday through Thursday from 1 p.m.-2 p.m. via Zoom and will run through the end of May excluding Memorial Day.

Department and Program Reporting Deadline June 30

As in past years, the Online Annual Reporting System (OARS) for department and program reporting and recordkeeping will open in late May and close June 30. Please contact Lori Cavagnaro,, if you have questions.

Deadline Reminders: Named chairs, Hightower Funds

Named Chair Nominations Due May 15

It is the time of the year that you consider nominating your colleagues for a named chair. We are not certain how many such chairs we will be able to consider for the upcoming year, but your nominations play a crucial role in helping identify faculty deserving of further recommendation.

Three Winship Distinguished Research Awards are awarded every year. All nominations are kept on file for three years. In particular, nominations for the Dobbs and White chairs may be considered over several years, and new materials may be added to the file after the initial nomination. Generally speaking, nominees should not already be holders of named chairs.

Descriptions of Named Chairs and the Winship Award:

  • Samuel Candler Dobbs: Full professors who have shown extraordinary accomplishment and considerable future promise in research and teaching.
  • Goodrich C. White: Full professors who have distinguished themselves by extraordinary service to the university and by strong accomplishment in research and teaching.
  • Winship Distinguished Research Award: Tenured faculty who demonstrate singular accomplishments in research. Such recognition should honor achievement and further scholarly research and research-based teaching. Awarded for a three-year term.

To nominate a member of your faculty, submit a brief letter of nomination (no more than one page) and a copy of their detailed CV to by Friday, May 15. We encourage nominations that include letters of support (no more than one page) from more than one faculty member, although all nominations will be considered carefully.

Hightower Speaker Funds: Fall 2020 Applications Due May 15

Each year Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Fall 2020 events are currently being accepted. The deadline to submit the application is May 15.

More information about the application process can be found on the Office of Faculty website along with the Hightower Fund application.

Stay Connected

Arts at Emory: Bringing the Arts to You

Arts at Emory has recently compiled stories, events, and collaborative projects into their first Arts at Emory Digital Newsletter. The newsletter, which will go out the first and third Monday of the month, includes podcasts, virtual art galleries, exhibit tours, and more. To subscribe, sign up at the Arts at Emory email club.

Emory College Social Media

Social media is providing an important tool for staying connected with our students and each other. If you or your department is active on Facebook, Twitter, or Instagram, please be sure to follow @emorycollege on your posts. Please share, comment, and like our posts as well to help build and support our virtual college community. Email April Hunt,, with any questions.

The College Communications team also welcomes your ideas for stories or virtual events. Please email College communications director Beverly Clark,

University Updates

Refer to the University’s COVID-19 Website for the latest University-wide updates, including useful information and resources specifically for faculty, staff, and students.

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