January 15, 2019 Volume 3 Issue 6

Retirement Incentive Program Applications Due April 1

The deadline to apply for Emory College's one-time voluntary retirement incentive plans is Monday, April 1, 2019. There are no plans to extend or renew the retirement incentive so those interested need to apply now. Faculty may arrange to retire as late as Aug. 31, 2021.

The incentive plan is open to all members of the faculty who are retirement-eligible under University policy and who are nearing age 65 or older. Email dean_of_faculty@emory.edu with any questions. Full details for Tenure Track faculty and Lecture Track Faculty are available on the Office of Faculty website.

New OUE Website

The new OUE website launched in late December with refreshed content and new design. New features include a Resources A-Z, which includes frequently asked questions with links to policies and procedures, and a refreshed Faculty and Staff resources page. Check out the new site and be sure to update any bookmarks you may have. Contact Beverly Clark, Emory College Director of Communications, with any questions or comments about the new site.

Requests for Temporary Faculty, Faculty Leave, Course Releases Due Jan. 22

ALL requests for faculty leave, course releases, and temporary faculty are due to the Emory College Office of Faculty by Tuesday, Jan. 22. Copies of the policies and procedures are available on the Office of Faculty Website. If you have questions, please email Dean_of_Faculty@emory.edu.

Faculty Development Opportunities

Two-Day OpEd Project Workshop Offered in Spring 2019

Emory College and the Center for Faculty Development and Excellence, with support from the Office of the Provost, will host the national OpEd Project's two-day intensive "Write to Change the World" workshop for Emory faculty May 15-16, 2019.

Faculty from across all disciplines and ranks, especially women, are encouraged to apply. The OpEd Project provides professional training on how to craft and place op-eds, as well as ongoing support, with a mission "to increase the range of voices and quality of ideas we hear in the world." Applications are due Thursday, Jan. 31, and can be found on the CFDE website. Questions? Contact Beverly Clark, Emory College Director of Communications.

Online Course Evaluations Update

Emory College, in coordination with LITS, EmoryUP, and the Office of the Registrar, successfully launched the new online course evaluation process this past fall utilizing EvaluationKIT, a cloud-based application accessed via Canvas. Academic department administrators also played a critical role in the success of the launch.

The overall student response rate was over 78 percent, surpassing the goal to reach 70 percent. All faculty and department administrators have been notified that course evaluation reports are now available. For more information on how to access and use the reports see the Reporting Guide and Batch Reporting Guide available on the EmoryUP website.

The College will continue to finetune the system this spring with the expectation that other schools and units may opt into the system starting Fall 2019.

University and College Award Nominations Needed

Emory Williams Teaching Awards

Emory College faculty, students and alumni are encouraged to submit nominations for the prestigious 2018-2019 Emory Williams Distinguished Undergraduate Teaching Awards. These awards are made annually in each of the three divisions (natural sciences, social sciences, and humanities) and are presented at Commencement in May. Winners are selected by a committee of College faculty and students. Joint nominations and nominations from departments and programs are encouraged.  

Nominators should submit a one-page letter justifying the nomination and include specific information about the nominee’s teaching. Send electronic nomination letters to Dean_of_Faculty@emory.edu with the subject line “Emory Williams Nomination” by Wednesday, Feb. 20. If you have questions, email Dean_of_Faculty@emory.edu.

Nominees will be notified and will need to submit supplemental material due Feb. 27.

University Exemplary Teacher of the Year Award

Nominations are now open for the University Exemplary Teacher of the Year Award (formerly the University Scholar/Teacher Award). This competitive award is supported by the General Board of Higher Education and Ministry of the United Methodist Church and is awarded during Commencement. The selection criteria for the award includes: demonstration of exceptional service to the school; and a record of excellence in education.

In support of Emory’s belief that “the intellectual and social energy that results from diversity is a primary asset of the University,” special consideration should be given to nominees that reflect this commitment to inclusiveness. Additional information and past winners of the award may be found at Office of the Provost site. Nomination letters and a copy of the nominee’s CV should be sent to Dean_of_Faculty@emory.edu by Wednesday, Feb. 27.

Cuttino Mentoring Award

This award is named in honor of the late George Peddy Cuttino, a member of the Emory College history department from 1952 to 1984, who was known among several generations of Emory students not only as a teacher, but also as a guide and counselor beyond the classroom. The successful recipient of this prestigious award should exhibit a similar record of exceptional mentoring of students. The College administration invites nomination letters for the award from any member of the Emory College faculty.

One page nomination letters addressed to Dean Carla Freeman, should be forwarded to the Dean_of_Faculty@emory.edu email address by Friday, March 8, and include specific information about the nominee’s record as a mentor. Nominations that are not chosen for the award this year will be held and reconsidered for three years.

2019 Thomas Jefferson Award

The Thomas Jefferson Award is presented annually at Commencement to honor current Emory faculty and staff who have significantly enriched the intellectual and civic life of the Emory community through personal activities, influence, and leadership, usually over the course of many years. The award recognizes personal and professional integrity as well as distinguished service using several criteria.

Any Emory University employee may make a nomination of a current Emory faculty or staff member by sending an original letter of nomination and the nominee’s CV or resume. More information on the award can be found on the Office of the Provost website.

The nomination letter should be sent to the attention of the chair and members of the Jefferson Award Selection Committee. Please send nomination letters and CVs to Carol Flowers by email at carol.flowers@emory.edu. The deadline for 2019 nominations is Thursday, February 14, 2019 at 5:00 p.m.

Inclement Weather Reminder

The Emory University closing information/inclement weather hotline, 404-727-1234, is available 24-7 to all faculty, staff, and students. Closings and delayed openings also will be posted to the main Emory homepage, www.emory.edu, and across the University and Emory College social media channels. Departments should discuss in advance how closing information will be distributed to staff and faculty should a closing occur. For more information regarding emergency preparedness and response, see the Office of Critical Event Preparedness and Response (CEPAR) website.

Undergraduate Education: Student Deadlines

There are a number of academic deadlines for students in January/early February. The most important for faculty are:

  • Tuesday, Jan. 22 – End of Add/Drop/Swap
  • Thursday, Jan. 31 – Deadline for Letter Grade/Satisfactory-Unsatisfactory Changes
  • Friday, Feb. 1 – Deadline for the Submission of Incomplete Work to Faculty from Fall 2018
  • Friday, Feb. 8 – Deadline for Degree Applications for Spring 2019 graduation.

Inclement Weather Policy Spring 2019 Make-up Dates: Due to the increasing number of inclement weather/university closure days in recent years, Emory College established an Inclement Weather Make-Up Policy. Should there be a need to enact the policy in Spring 2019, the following dates have been pre-identified as the make-up dates:

  • Saturday, March 23 & Sunday, March 24
  • Saturday, April 6 & Sunday, April 7

OUE will send communications to faculty, staff and students in the event the policy is enacted. Questions regarding policy can be directed to Dean Jason Ciejka.

IT Onboarding Form Available for Emory College New-Hires

Emory College Computer Support (ECCS) has launched the Information Technology Onboarding Request form for managers of incoming College employees. This form is required to process all new-hire computer needs. After the new-hire completes the HR Pre-Start process the hiring manager will be sent an email notification from HR directing them to the Information Technology Onboarding Request form. Submission of the form will activate ECCS’ task assignments workflow, which will allow the ECCS team time to provision equipment and address any special IT needs.

Task Assignments include:

  • Desktop Support-To schedule deployment
  • Procurement of Equipment-Order and Image
  • Printer Setup-Scanner and Copier
  • Provision Storage Drive-ECAS Shared Drive

The ECCS team will be available to answer any questions or concerns regarding the form.

Halle Institute Offers International Research Grants

Three grant opportunities are now available through the university’s Halle Institute for Global Research:

Collaborative Research Grant – Brazil: The Halle Institute for Global Research and the São Paulo, Brazil Research Foundation (FAPESP) jointly offer funding to support research exchange and collaboration in any field or discipline. Emory faculty with current or potential research connections with Brazilian partners at universities in the state of São Paulo are encouraged to apply. Full-time tenured, tenure-track, and lecture-track faculty are eligible to apply. Projects that have institutional impact, student involvement, and broad collaborations across the University will be prioritized. Apply online: Collaborative Research Grants between Emory and Brazil. Application deadline: Monday, Jan. 28, 2019.

Graduate Global Fellows Program: The Halle Institute for Global Research will offer up to four fellowships to support research outside the United States for PhD students in the pre-candidacy stage. The international research portion of the fellowship will be followed by participation in a grant writing and professionalization workshop organized by the Halle Institute for Global Research. Graduate students may apply online: Graduate Global Research Fellows Program. Application deadline: Sunday, Jan. 27, 2019.

Undergraduate Global Research Fellows Program: The Halle Institute for Global Research and the Fox Center for Humanistic Inquiry (FCHI) will offer up to 10 fellowships to support research outside the United States for juniors pursuing honors theses or other types of senior capstone projects. The international research portion of the fellowship will be followed by a fall seminar with the Halle Institute for Global Research to discuss and refine the projects and presentations. Juniors may apply online: Undergraduate Global Research Fellows Program with the Fox Center. Application deadline: Monday, Feb. 4, 2019.

Upcoming Events

Fox Center Response Forum Jan. 30

The Fox Center for Humanistic Inquiry will host the 2019 Response Forum Thursday, Jan. 30 in Ackerman Hall, Carlos Museum. The Forum will begin with a reception at 5:30 p.m., followed by opening remarks at 6 p.m. from Deboleena Roy, who holds a double appointment in Neuroscience and Behavioral Biology and in Women’s, Gender, and Sexuality Studies. The table discussions will immediately follow. Contact the Fox Center with your top three choices of tables, at 404-727-6424 or foxcenter@emory.edu. Participants will be accepted on a first-come, first-serve basis.   

Imposter Syndrome Talk with Duke University Dean Jan. 30

The Center for Faculty Development and Excellence  will host "Claiming Your Expertise: An Onstage Conversation about Imposter Syndrome" with Valerie Sheares Ashby, Dean of Trinity College of Arts and Sciences, Duke University from Noon-1 p.m., Wednesday, Jan. 30 in the Jones Room, Woodruff Library.

Ashby will discuss her strategies for overcoming imposter syndrome with Susanna Widicus Weaver, associate professor of chemistry at Emory. For more information, visit this link

Provost Lecture Series Feb. 7

The second lecture in the 2018-19 Provost Lecture Series features Joy Buolamwini, founder of the Algorithmic Justice League, on “Addressing Bias in Technology.” The event will take place from 4-5:15 p.m., Thursday, Feb. 7 in White Hall 208. Carrie Mae Weems, photographer and video installation artist, will give the final lecture on Monday, April 8, 2019. RSVP for the February 7 event.

The Provost Lecture Series offers faculty, students, staff, and the public the opportunity to learn from groundbreaking scholars and to support inquiry and collaboration on the Emory campuses and beyond. More information on the Provost Lecture Series is available on the Office of the Provost website.

Feast of Words Feb. 11

The annual Feast of Words event, a celebration of Emory faculty authors or editors of books published the previous year, is sponsored by the AJC-Decatur Book Festival and will take place at 4 p.m., Monday, Feb. 11, in the Jones Room of the Woodruff Library. RSVP here.

Upcoming Meetings

Jan 30, 4:00 - 5:30 PM Faculty Senate Meeting

Location: Jones Room, Woodruff Library

Feb 6, 4:00 - 5:30 PM Faculty Senate Meeting

Location: Jones Room, Woodruff Library

Feb 20, 4:00 - 5:30 PM Faculty Senate Meeting

Location: Jones Room, Woodruff Library

Feb 18, 2:00 - 3:30 PM Department Operations Meeting

Location: Atwood Chemistry, room 360

Mar 4, 4:00 PM Chairs and Directors Orientation Session, "Funding Opportunities and the Grant Culture"

Location: Atwood Chemistry, room 316

Mar 28, 4:00 PM Chairs and Directors Orientation Session, "Evaluation and the Merit Process for Faculty and Staff"

Location: White Hall, room 200